12746 - Accountant Cash Receipts

Ensure accuracy of all financial transactions posted to the financial system. Provide internal and external customers with guidance regarding fiscal procedures. Prepare accounting work papers, financial statements and other financial reports. Perform full range of accounting functions in accordance with GAAP, federal, state, and agency policies and procedures. Advise users on agency policies and practices. Support other accounting functions and projects assigned. Respond to inquiries and provide excellent customer service. Ensure timely completion of all operations of the Cash Receipts Office including daily cash reconciliations, deposit preparations, and financial reports. Ensure all Cash Receipts activities are completed in accordance with Commonwealth policies and procedures across the agency. Participate in special projects within the cash office and collaborate with other divisions within the agency.

How you will contribute:

Checks and Cash Review: Support a collaborative team that serves as the primary point of contact for cash receipt operations across Central Office and District locations. Perform analytical review of checks and cash, apply policies for accounts receivable and non-accounts receivable receipts. Ensure receipts have the necessary documentation for processing. Perform compliance review on accounting distribution to ensure monies are coded to the proper accounts. Review collection codes on accounts receivable accounts to determine if certain checks need to be distributed to OAG. Research and investigate coding errors related to accounting distribution and process correcting journal entries where necessary. Record deposits in the financial system and process daily deposits of checks using the remote deposit system in a timely matter. Take cash to the bank as needed. Work with bank representatives on the return of non-sufficient funds checks. Work closely with the Fiscal Divisions Accounts Receivable group, Central Office divisions, and external customers and districts. Ensure districts and divisions operate within established policies and procedures. Research and respond to inquiries from customers, insurance companies, and state agencies including the Departments of Accounts, Taxation, the Office of the Attorney General, and the Virginia Department of the Treasury.

Compliance Review: Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within Commonwealth and agency policies and procedures. Ensure accounting activity is performed in compliance with applicable Department of Accounts, Treasury, and VDOT policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of accounting data submitted from Central Office Divisions and Districts. Ensure payments have the necessary documentation for processing.

Customer Service: Exhibit professionalism and courtesy in all interactions with internal and external customers. Assist customers in resolving billing and collection issues. Provide guidance and direction to VDOT staff.

Daily Reconciliation: Reconcile daily deposits between the financial system to bank desktop deposit reports. Perform monthly reconciliation: Monthly reports are submitted to cash receipt office from each Toll facility, reports are reconciled to general ledger by account code and fund, any differences are submitted to facilities for justification or correction. FHWA receipts are reconciled monthly to general ledger by account code to what was requested and received from Federal Aid section. Monthly reports are submitted to Federal Aid section to be used for annual reporting. Reconcile entries due to discrepancies. Keep track of NSF checks to make sure vendors submit another payment.

Data Analysis: Research, analyze and report on financial transactions or customer files as needed or requested. Assist in maintaining policies and procedures. Perform other administrative or special project related duties as requested.

Document Preparation: Prepare accounting work papers, financial statements, and other financial reports.

Electronic Payment Review: Perform a review, verify and record electronic payments submitted by external customers and state agencies to Financial Management system. Verify and record deposits for Tolling Division units. Work closely with the facilities regarding any discrepancies with deposits or accounting distribution.

Policy and Procedures: Review and revise standard operating policies for audit and financial reporting to ensure effectiveness and compliance with established requirements; providing required updates to Supervisor for review and approval.

Wire Transfer Review: Perform a review, verify and record federal wire transfers received submitted by Federal Aid Section. Identify any difference or discrepancies and report to Federal Aid section. Ensure federal receipts are received and recorded timely in compliance with agency guidelines, which could include monies for other Commonwealth agencies. Ensure the state agencies are notified of their receipts. Record VDOT’s wire transactions into the financial system. Run query-based reports on Federal Bill # and perform the necessary journal entry to reclassify the federal deposit to the appropriate fund, program, and expenditure account codes. Ensure such activity is attributed to the appropriate fiscal period. Ensure wires are received timely and notify various individuals regarding the receipt to ensure accounts payable can make timely distributions.

What will make you successful:

Ability to analyze and interpret financial data in compliance with federal, state and local accounting directives and procedures.

Ability to communicate effectively both orally and in writing.

Ability to develop and maintain effective working and interpersonal relationships with all divisions and customers.

Ability to evaluate the adequacy of documentation submitted with receipts and determine compliance with State, Federal and agency guidelines.

Ability to gather and analyze data and prepare technical financial reports.

Ability to interpret and apply complex regulations to evaluate the adequacy of documentation.

Ability to perform complex and detailed cost analysis and reconciliations.

Ability to prioritize and organize work effectively.

Ability to research and respond to inquiries from customers, insurance companies, and state agencies including the Departments of Accounts, Taxation, the Office of the Attorney General, and the Virginia Department of the Treasury.

Ability to research, analyze, evaluate, and reconcile financial data and resolve problems.

Ability to work as a team player.

Ability to work independently and perform effectively in a time-sensitive work environment.

Knowledge of Generally Accepted Accounting Principles (GAAP).

Knowledge of office practices and procedures, filing systems and coding structures.

Skill in handling confidential and sensitive issues appropriately.

Skill in preparing and analyzing financial reports, statements and transactions.

Skill in providing and promoting excellent customer service and financial support to internal and external customers.

Skill in using computers and software applications to include automated financial systems.

Skilled in performing mathematical calculations.

Minimum Qualifications:

Ability to prioritize work and work on multiple assignments.

Ability to work as part of a team.

Skill in accounts receivable and cash receipts.

Skill in analyzing, interpreting, evaluating, and reporting financial data.

Skill in preparing financial management reports.

Skill in the application of General Accepted Accounting Principles (GAAP)

Skills in communicating effectively orally and in writing.

Skills in using automated financial systems.

Additional Considerations:

A combination of training, experience, or education in Accounting, Business Administration or related field desired.

Experience applying knowledge of GAAP, governmental accounting internal controls and compliance.

Experience in General Accounting, Cash Receipts, automated accounting systems and experience in performing accounting reconciliation.

Experience with enterprise financial systems such as PeopleSoft.

Click below to learn more about the Competency Model associated with this Position:
Competency Model

Physical Requirements
Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct

Qualifications

Company