Accountant-1030

JOB SUMMARY

This position supports the Clerk’s role as Hillsborough County Comptroller to the Board of County Commissioners (BOCC). The incumbent is responsible for ensuring that suppliers who provide goods and services to departments under the BOCC, and certain independent County agencies, are paid timely. Primary responsibilities include scheduling daily payment processes, generating checks and payment files, and distributing payments by mail or by electronic methods (Wire/ACH).  

STARTING SALARY: $46,800 hourly/$22.50 annually

CORE COMPETENCIES

• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service 

• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve 

• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations 

• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals 

JOB SPECIFIC COMPETENCIES REQUIRED AFTER TRAINING

• Knowledge of governmental accounting principles, practices, procedures, methods, and theory. 

• Knowledge of applicable laws, policies, rules etc. related to financial services operations.

• Knowledge of the Oracle Cloud Financials application. 

• Knowledge of the OnBase document management system. 

• Knowledge of the Odyssey Case Management system.

• Skilled at communicating effectively using verbal and written communication.

• Skilled at completing account reconciliations, including related research. 

• Skilled at performing detailed reviews of data entered into a financial system.

• Skilled at organizing documents.

• Ability to read, comprehend, and apply policies and procedures.

• Ability to prepare financial and statistical reports utilizing spreadsheets, charts, summaries and written narratives.

• Ability to use word-processing and spreadsheet software applications.

• Ability to make and verify mathematical calculations.

• Ability to move between tasks quickly, juggle several tasks at once and adapt to rapidly changing priorities.

• Ability to post, balance and reconcile financial accounts and records. 

REPRESENTATIVE DUTIES 

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. 

• Schedule/Run daily processing of payments for BOCC and Payroll.

• Perform various payment runs including Checks, ACH, Zero-Dollar, P-Card, and Unclaimed Escrow for the BOCC.

• Inspect the quality of printed checks and attach addenda documents prior to mailing.

• Transmit daily payment files to the bank.

• Compile, review, and upload files for daily Tampa Electric (TECO) payments. Identify discrepancies, conduct research and make necessary corrections or adjustments.

• Verify transactions (such as wire payments and voids) to ensure they have been properly audited and entered into the accounting system promptly.

• Identify and document system problems. Collaborate with Information and Technology staff to test and resolve problems as necessary.

• Coordinate with other sections (Invoice Processing and Quality Assurance) to ensure payment runs are initiated on schedule and that they include only the invoices intended for payment, especially expedited payments.

• Preparing payment related reports for the Board of County Commissioners and Management.

• Process credit card refunds through the NIC program. 

• Cross-training for other functions as needed, such as: 

• ACH Payment Setup

• Review direct deposit applications and supporting documentation submitted by suppliers who want to receive payments electronically (ACH).

• Validate the information provided through various sources including Oracle, bank, web, etc. Coordinate the pre-notification deposit between ESS and Payables to confirm deposit prior to finalizing set up of electronic payments. 

• Access bank web portal to review rejections and request updated information from customers.

• Intake queues

• Review and Batch invoices received in the Intake queues

• Occasional Front Desk coverage during breaks and lunch.

• Perform other duties and assignments as requested by management.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

A Bachelor’s degree in Accounting or any business-related field, such as Finance or Business Administration. 

Or an Associate degree in any business-related field with two (2) years of accounting work experience.

Or a high school diploma or GED and four (4) years of accounting work experience. 

Or an equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted above. 

To complete your application, please attach a copy of your academic transcripts, diploma, or certifications showing that you have attained the minimum qualifications.

The education substitutions for the experience requirement must meet the following standards:

• Associate’s Degree for two years of direct experience
• Bachelor’s Degree for four years of direct experience
• Master’s Degree for six years of direct experience
• Professional Degree for seven years of direct experience
• Doctoral Degree for nine years of direct experience

If you are substituting equivalent direct experience, it should be an appropriate combination of education, training, and direct experience that would reasonably provide the job-specific competencies mentioned above.

The direct experience substitutions for a degree requirement must meet the following standards:

• Two years of direct experience for an Associate’s Degree
• Four years of direct experience for a Bachelor’s Degree
• Six years of direct experience for a Master’s Degree
• Seven years of direct experience for a Professional Degree

PHYSICAL DEMANDS

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking. 

WORK ENVIRONMENT 

Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs. This position is fully on-site and requires regular presence in the office.

JOB CLASS

Classified - An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation. 

CAREER PATH 

• Accountant 

• Senior Accountant

• Accounting Manager

• Senior Accounting Technician 

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.