Accountant I (Grants)

About the Department

Position Duties

• Performs a variety of accounting duties pertaining to the preparation, maintenance, and administration of the Division budget.
  Analyzes historical costs and projects future financial needs; prepares the annual budget for the division; administers the approved budget; monitors expenditures; prepares budget reports; and prepares budget amendments as necessary.
  
• Performs Division accounts receivable functions; prepares accounts receivable invoices; prepares billings for client services; receives and reconciles payments; assigns payments to proper cost center; verifies posting of receivables; maintains accounts receivable records; and prepares bank deposits.
  
• Performs data entry for accounting operations and to verify accuracy; prepares a variety of financial and accounting records and reports; analyzes historical costs and projects future financial needs.
  
• Serves as a subject matter expert in all aspects of the practices, procedures, and policies that govern the duties of the Financial Operations; provides compliant and consistent audit and QA/QC of procurement and accounts payable matters and provides training and guidance to client Divisions on all aspects of these processes, from requisitioning to invoicing to payment.
  
• Performs division accounts payable functions; prepares purchase order requests; prepares invoices for payment authorization; assigns expenditures to proper cost center and submits to Clerk’s Finance division; verifies positing of expenditures; maintains accounts payable ledger and records.
  
• Enters and maintains automated and manual accounting records; performs data entry for accounting operations and verifies accuracy; reconciles general ledger accounts.
  
• Conducts internal reviews and audits within the Division to ensure all accounting, financial and budgeting activities comply with approved budget, and County financial and administrative policies and procedures.
  
• Performs a variety of accounting duties pertaining to application for and administration of awarded grants; prepares grant applications and grant amendments; reviews contracts for grants awarded to the Division.
  
• Prepares and implements schedule for grant administrative monitoring; maintains grant administration checklists; determines unit costs for grant services; prepares grant schedules, profiles, and subsidy vouchers; and prepares reports addressing grant funding, utilization, status, etc.; reconciles account receivables to grant agreements.
  
• Prepares a variety of financial and accounting records and reports including revenue and expenditure reports, executive summaries, aging reports, etc.
  
• Performs special projects, analysis and reports related to the financial condition and accounting records of the Division.
  
• Establishes and maintains Division accounting policies and procedures.
  
• Assists with the annual audit by an outside firm; researches and provides information and documentation to auditors.
  
• Maintains inventory records of division equipment, materials and supplies, orders office supplies as necessary.
  
• Prepare authorization requests for facilities repair and maintenance; maintains Division OSHA reporting information and submits to Risk Management.
  
• Performs other related duties as required.
  

Minimum Qualifications

• Bachelor’s degree in accounting or a related field required.
  
• One (1) year of related experience preferred.
  
• Candidates without a related degree should possess four (4) years of related experience.
  
• Fingerprinting required.
  

Other Qualifications

• Salary offers above the minimum pay grade may be considered based on qualifications. 
• Essential Employees may be required to work during an undeclared or declared emergency.  The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.