Accounting Administrator

OVERALL RESPONBSIBILITY:

Responsible for maintaining various clerical and administrative duties as assigned, phone coverage, Accounts Payable and Accounts Receivable. Assists in other accounting and clerical duties as requested.

KEY AREAS OF RESPONSIBILITY AND ESSENTIAL JOB FUNCTIONS:

The primary duties of the Accounting Administrator include, and are not limited to, the following:

1. Present a positive and professional company image, answer incoming calls, and greet visitors.
2. Match receipts of items purchased on a PO and enter corresponding vendor invoices into the ERP system (Epicor).
3. Participate in any software upgrade testing.
4. Process non-P/O invoices (including freight), obtain approvals, assign the correct general ledger account, and enter into ERP software (Epicor).
5. Manage payments of FedEx, UPS, and various utility bills by credit card, via online payment portals.
6. Scan and file all vendor invoices in the accounting shared drive.
7. Generate customer billing for all inventory that is shipped, ensuring accuracy of amounts to be billed, and electronically transmitting invoices via email or by uploading to the customer portal.
8. Prepares and maintains paperwork and documents for credits issued to customers.
9. Daily entry of AR and Misc. cash receipts into ERP
10. Maintain the Accounts Receivable mailbox in Outlook and respond to and resolve all internal or customer inquiries.
11. Maintain the Accounts Payable mailbox in Outlook and respond to and resolve all vendor inquiries, including collection attempts.
12. Perform other duties as assigned or directed. 

The Accounts Payable Associate is required to make a meaningful contribution to the position within the initial ninety-day period.

 *Please note this position description does not contain a comprehensive list of work activities, duties or responsibilities that are required of the employee in this position. As such, duties, responsibilities, and activities may change at any time with or without notice.

REQUIRED EDUCATION, SKILLS AND EXPERIENCE OR CERTIFICATIONS:

Education:  High School Diploma or GED

Experience: A minimum of eighteen (18) months of experience providing exposure to business office systems

Technical Skills: 

• Ability to operate normal office equipment. (personal computer, copier, printer, fax, calculator, etc.) Basic level use of software such as: MS Office (Outlook, Excel and Word)

Language: Communicates using spoken and written English.

Certifications: None Required