Accounting Assistant
About this role
About the Department
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here. Read on to find out more about this opportunity:
Position Duties
Accounting Assistants provide accounting and office support for departments, divisions and/or teams across the County. There is currently one (1) onsite full-time Accounting Assistant vacancy within the Department of Finance described below:
Department of Finance – Property Tax Division
This Accounting Assistant supports the daily operations of the Department of Finance Property Tax Division and performs a variety of para-professional accounting duties with a focus on the billing and collection of local property taxes. In addition, the Accounting Assistant supports the daily operations of the Department of Finance Treasury Deposit Desk and is primarily responsible for approving cash deposits and reconciling daily cash balances, This position uses existing accounting and fiscal policies and procedures for preparing, reviewing and analyzing accounting records and reports. The position involves extensive customer service, cashiering and direct public contact daily.
Experience in performing calculations and reconciliations and use of a variety of computer applications and knowledge of property tax or other billing/collection experience is desirable. Furthermore, the role includes managing the efficient processing of large volumes of incoming mail which entails ensuring timely and accurate sorting, categorization, and distribution to relevant departments within the department.
This position requires working onsite at the Marin County Civic Center in San Rafael, CA.
Minimum Qualifications
Our Highly Qualified Candidate is organized, dependable, flexible, accurate and able to work both independently and with a professional team. The ideal candidate is an excellent written and verbal communicator and has direct experience in customer service with the ability to demonstrate tact and diplomacy when dealing with the public and other departmental personnel. Additionally, they can clearly articulate and document appropriate accounting procedures and have experience in governmental accounting practices or similarly regulated environments in the private sector. Experience working with financial accounting, banking, customer account maintenance and statistical reporting systems is also highly desirable.
KNOWLEDGE OF
- Principles and practices of financial and accounting document processing and record
- Procedures, terminology and forms related to the functional area(s) to which assigned.
- Computer applications related to the work, including word processing, database and spreadsheet applications.
- Standard office practices and procedures, the operation of standard office equipment.
- Basic budgetary and public agency financial record keeping principles and terminology.
- Business arithmetic.
- Perform responsible accounting, financial, payroll, billing statistical and/or budgetary support work.
- Prepare a variety of financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
- Review and reconcile financial, accounting, payroll and budgetary documents and records.
- Enter a variety of information into automated financial, accounting and statistical reporting systems.
- Interpret, explain and apply standard accounting, financial, departmental and County policies, procedures and transactions
- Make accurate arithmetic and statistical calculations.
- Prepare accurate and timely billings.
- Meet critical deadlines.
- Establish and maintain effective working relationships with those contacted in the course of the work
MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES
Two years of accounting and/or financial office support experience that includes preparing, processing, and maintaining accounting documents and records. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience.
Other Qualifications
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.
Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.
Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Dario Aguilar at [email protected]