Accounting Assistant

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office

General Statement of Job

The Accounting Assistant assists with various functions in the General Accounting area of the Business Office. Responsible for posting journal entries to the general ledger, preparing account reconciliations, compiling reports, and preparing and maintaining record retention logs.

Specific Duties and Responsibilities

Essential Functions:

• Records, classifies, and summarizes accounting transactions.
• Compiles various documents and verifies their accuracy in accordance with established procedures.
• Posts journal entries to the general ledger after ensuring and verifying that appropriate documentation and approval are provided with journal entries.
• Assists on the preparation of deposit slips and disbursement of returned mail checks.
• Reconciles accounts and assists in the compilation of reports.
• Ensures that all transactions are made in accordance with Generally Accepted Accounting Principles (GAAP), state and federal guidelines, laws and regulations, College policies, procedures, and guidelines, and government and private agencies.
• Maintains and safeguard records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.  Maintains the department's record retention log.
• Handles inquiries and exercises sound judgment within areas of responsibility.
• Provides accounting services to faculty, staff, students, and individuals or organizations outside of the college, such as government agencies and banks.
• Utilizes various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble and/or format data and/or reports.
• Responsible and accountable for all tasks and responsibilities assigned.
• Investigates discrepancies and resolves questions and issues related to assigned accounting function; properly escalates unresolved matters to the supervisor.
• Communicates with vendors, students, and employees through email and phone.
• Prepares PowerPoint presentations, as needed.
• Assists with and recommends procedure updates, as needed.
• Assists and cross trains between related positions within the department.
• Travels throughout the college district, as needed.
• Performs other duties as assigned.

Required Education and Experience

• To qualify, one of the following must be met:
  • Associate's degree
  • A minimum of 60 earned college hours
• At least one (1) year of accounting experience, preferred.
• Experience in a higher education institution, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Familiarity with business practices and willingness to become familiar with departmental goals.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret business related documents and procedure manuals. 
• Ability to write routine reports and correspondence.
• Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
• In addition, subject to a federal background check.
• Must have or qualify for a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Sitting particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading, including color, depth perception, and field vision.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

$17.75 Hourly

Desired Start Date

April 27, 2026

Posting Close Date (No Close Date if Blank)

7 April 2026 11:59pm