Accounting Assistant

• Supports the Accounting department by computing, processing, analyzing, recording and verifying data for use in maintaining accounting records.
• Ensures accurate accounts payable and financing transactions are made.

Essential Duties and Responsibilities:

• Processes accounts payable transactions, reporting and reconciliation of accounts.
• Requests approval or other documentation on invoices as proof of service.
• Processes and transmits financing transactions, inputs payments, prepares reports and reconciles the finance receivables G/L.
• Maintains records of finance applications/disclosures submitted to the finance company.
• Researches problems and disputes; follows up on missing documents.
• Prepares allocations and enters general ledger entries to Storis system as assigned.
• Assists with monthly G/L reconciliation and reporting as it pertains to AP.
• Reconciles the AR miscellaneous GL account and sends out appropriate billing statements.
• Reconciles and maintains the Prepaid other GL account and files.
• Performs necessary monthly amortization journal entries.
• Assists with processing, balancing and distributing monthly financial statements.
• Prepares data for budget review and uploads new budgets in the system as needed.
• Processes vendor payments by inputting expense and inventory invoices into systems.
• Ensures timely disbursement of funds.
• Processes rush or quick checks as required.
• Makes payment on invoices using purchasing card or on-line.
• Reconciles and maintains the credit card liability account.
• Processes weekly AP check run and G/L reconciliation.
• Investigates and reports all incorrect AP bill postings found during reconciliation.
• Prepares allocations and enters general journal entries to the system as assigned.
• Verifies the accuracy of vendor statements and ensures accounts are up-to-date.
• Assists with weekly A/P check run and G/L reconciliation.
• Analyzes weekly the Cash Requirement Report to ensure payments and schedule of payments are accurate.
• Prepares information for weekly and monthly A/P reporting to stores/departments.
• Maintains files and prepares records for scanning and archiving on a weekly basis.
• Prepares special reports, audit work papers and tax work papers as assigned.
• Processes incoming and outgoing inter-office and postal mail.
• Performs other related duties, as assigned.