Acadia Healthcare
San Juan, Puerto Rico
Accounting Clerk
About this role
- Prepares monthly consistent and accurate expense accruals (master accrual).
- Assembles, reviews and verifies the invoices and check requests according to Acadia’s Policy.
- Flags and clarifies any unusual or questionable invoice items or prices.
- Performs monthly monitoring with AP Clerk accounts payable balances for the highest volume vendors included but not limited to: Vargas, Alliance Telecom, FG Electric, Star Office, Office Depot, Jose Santiago, drug whole salers, among others.
- Reports immediately to the supervisor any situation affecting payments processing.
- Enter and upload invoices into HMS system AP Module using correct account codes according to the nature of each expenses and/or accounts assigned to each vendor.
- Matches invoices, PO and receiving Reports with appropriate check request in order to process payments to vendors in a timely manner.
- Assertains all invoices payments includes a check request approved by Chief Financial Officer & Chief Executive Officer, or designee.
- Monitors accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues, timely.
- Maintains vendor files up to date and accurate vendor master file as to: address, social security, W9, waivers, etc.
- Produces monthly reports.
- Provides supporting documentation for audits.
- Ensures proper professional services withholdings as required by local regulations.
- Prepares monthly report for Credit Card & Petty Cash withholding transactions.
- Assists Director of Finance in any external or internal financial audits that may arise.
- Assists with special projects as requested by Director of Finance or Chief Financial Officer.