Accounting Clerk

Overview:

About Lake Nona Wave Hotel

Celebrated as ‘the Living Room of Lake Nona,’ Wave Hotel opened in December 2021. Our luxury lifestyle hotel is at the very heart of one of the most innovative communities in the country. Infusing intuitive technology, access to unique wellness programs, and truly inspired restaurant and bar concepts Lake Nona Wave Hotel is an unexpected destination for guests from around the World. Discover a different side to Orlando that is anything but make-believe.

 

About CoralTree Hospitality

Our team members are the true soul of our company. We think differently. About travel, but also about how we deliver on our promise to engage, delight, awaken and challenge our team members as well as our guests. We are deeply committed to the foundation of core values that mold our interactions with everyone we encounter – our guests, our clients, our team, and our communities. We create engaging, impactful environments that connect people and places, awaken the spirit, and allow team members with talent, integrity, and heart to thrive. We believe our team members are the true soul of our company. We invite you to join us on this journey.

 

Job Overview

The Accounting Clerk supports the Finance team by performing assigned tasks in the areas of Accounts Receivable, Accounts Payable, Income Audit and General Ledger. This role ensures the accuracy and integrity of the hotel’s financial data through consistent application of accounting standards, adherence to internal controls, and timely processing of financial transactions.

Responsibilities:

Essential Functions:

• Accounts Receivable
  • Review and respond to incoming mailbox requests as needed which includes providing group account info, answering general questions, identifying next steps and providing action items to the appropriate Finance partner.
  • Update schedules as required for internal charges and corporate contracts
  • Maintain positive relationships with internal and external group contacts and corporate clients to ensure timely collection.

• Accounts Payable
  • Review and respond to incoming mailbox requests as needed which includes reviewing invoice status, providing payment updates, identifying next steps and providing action items to the appropriate Finance partner.
  • Enter invoices, match to purchase orders, check accuracy of coding, and obtain proper departmental approvals and resolve invoice to PO discrepancies timely.
  • Reconcile vendor statements and respond to inquiries from suppliers.

• Income Audit
  • Assist with review and reconciliation of daily revenue reports from the PMS and POS systems.
  • Assist with audit of cash on hand including team member drops and bank balances.
  • Work with Finance and Operations partners to resolve discrepancies and ensure proper documentation.

• General Ledger / Month-End Support
  • Assist month-end process with documentation for accruals and expense analyses upon request.
  • Maintain organized digital and physical files in compliance with internal controls and retention policies.
  • Participate in special projects as requested.

Qualifications:

Qualifications:

• High school diploma or equivalent required.
• At least one year of related Accounts Payable and Accounts Receivable high volume accounting experience is preferred, preferably in a hotel or resort.
• Must be a United States citizen or possess a valid work permit.
• Must have strong financial competence.
• Must be able to perform in a highly confidential environment.
• Must have strong computer skills including Microsoft Office programs, especially Excel and Outlook.
• Oracle and Craftable experience a plus.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and perform other work-related duties requested by his or her supervisor.

 

Working Environment/Physical Demands:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. 

• While performing the duties of this job, the team member is regularly required to walk, and stand, 8+ hours per day.
• The team member may be asked to use hands and arms to reach, carry, pull, and lift up to 25 lbs. 
• The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. 
• While performing the duties of this job, the team member will experience temperature fluctuations (rain, wind, heat, humidity), and moderate to high noise levels.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.  This job description is subject to change at any time.  The team member will be required to follow other instructions and perform other work-related duties requested by his or her supervisor.