ACCOUNTING CLERK

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK

For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

OUR COMMITMENT TO SAFETY

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been – and remain – steadfastly committed to doing our part to create a safe and positive environment for our participants’ physical, emotional, and social development, and promoting an environment free from abuse and misconduct. Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements. Learn more at Our Commitment to Safety - Varsity.com.

Summary/Objective 

The Account Specialist supports the Varsity Performing Arts segment of the business managing billing processes, monitoring accounts receivable, and ensuring invoice accuracy. Reporting to the Plant Controller in Brookfield, MO, this role performs reconciliations, conducts pre-billing reviews, resolves discrepancies, and collaborates with internal teams and customers to address billing issues and maintain accurate financial records.

Job Responsibilities

• Creates customer invoices and ensures accurate billing calculations.
• Monitors accounts receivable
• Reviews vendor goods receipt for invoice processing
• Conducts monthly pre-billing review and data quality analysis to verify complete accuracy of invoices delivered to customers
• Cooperates with other teams to ensure billing accuracy
• Reconciles invoices with balance sheet reports and resolving any discrepancies
• Resolves any errors or discrepancies with customer billing, including issuing credits for quality resolution
• Interacts with customers to resolve any issues and answer inquiries

Knowledge, Skills, Abilities

Practical experience with electronic billing procedures Proficiency in data entry Familiarity with databases and SQL, experience using Quickbooks and SAP Strong familiarity with productivity tools such as Microsoft Office Suites; fluency in Microsoft Excel. Strong analytical and data gathering skills. Excellent verbal and written communication skills. Ability to work independently and multi-task. Strong organizational skills and attention to detail.

Supervisory Responsibility

No supervisory responsibility.

Physical Demands and/or Work Environment

This job operates in a professional office environment.  Largely a sedentary role with some filing requiring the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Travel

Travel is minimal, any travel would be primarily local during the business day.

Education, Certification and Experience

• Minimum of 2 years’ experience of working as a Billing Analyst or similar accounting position preferred
• Bachelor’s degree in accounting, finance, business, or related fields a plus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

JOIN THE BEST TEAM IN SPORT & SPIRIT

At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions – BSN SPORTS and Varsity Spirit – and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.

OUR VALUES

Service - We lead with heart. We champion community.

Passion - We love what we do. It fuels our purpose.

Integrity - We do what we promise. We own our actions and decisions.

Respect - We earn it by giving it. Because everyone deserves it.

Innovation - We never stop striving to be better. For ourselves and our community.

Transparency - We are committed to openness and honesty in everything we do.

OUR BENEFITS

We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include:

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Varsity Brands Ownership Program
• Employee Resource Groups
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment!

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.