Accounting Clerk/Reception - Days - Roseburg, OR

Since our founding in 1951, Swanson Group has proudly remained a multigenerational, family-owned company. We are committed to fostering a welcome and supportive workplace where every team member is valued, respected, and empowered to succeed.

At Swanson Group, you’ll have the opportunity to make a meaningful impact, working alongside dedicated employees who share a passion for excellence. We believe in building a culture that encourages growth, collaboration, and long-term success.

Explore our current job openings and discover how you can become a valued member of the Swanson Group family today! 

Position Title: Accounting Clerk

Reports To: Cindy Holland

Department: Administration/Accounting

Hours per shift: 9-hour shift, with two 10-minute breaks and a 1-hour lunch, overtime may include some nights, weekends, or holidays, as Business needs dictate

Wage: Salaried (Non-Exempt) D.O.E.

Position Purpose: The Administrative Assistant’s main duties will include but are not limited to reception, production, quality & downtime reporting, CMMS, and by-products accounting

Position Functions:

Accounting Clerk: Essential Functions* These duties are designated as ADA Essential Functions and must be performed in this job.

Enter and process production, quality and downtime reports for Roseburg mill.

By-products reporting and accounts receivable to include data uploads, invoicing, and payment processing.

Process invoices for purchase orders and freight.

Enter and reconcile purchase orders for corporate office supplies.

Maintain company-wide action plan logs.

Support mill and office departments with their administrative needs.

Practice excellent communication and customer service skills.

Obtain notarial commission and notarize documents for the corporate office.

Primary position for answering phones and assisting guests at the front desk.

Ensure that office area is organized.

Non-Essential Functions These duties are secondary in nature and are not classified as ADA essential.

Cross train to back up other office personnel. Tasks may include credit, cash, AP or other general office tasks. Additional duties may be assigned for training and production purposes.

 

 

Working Environment: Inside 95%, average temperature 70 degrees F, Outside 5% Atmospheric conditions:  Ventilation, little to no dust or particulate matter exposure. While performing the duties of this job, the employee is regularly required to talk and/or hear.  The employee frequently is required to stand, walk, and sit.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Personal Protective Equipment Required: (1) Eye Protection. (2) Hearing Protection. (3) Approved Footwear (5) High Visibility Clothing. (When entering and exiting mill or while out on the floor)

 

Physical Demands:  See the attached Job/Task Evaluation and Physical Capabilities portion; this position requires constant use of hearing and vision, frequent bending, twisting, pushing/pulling and reaching, and occasional lifting/carrying/pushing/pulling more than 50 lbs.

 

Skills: Will generally work independently with limited supervision.  Must be self-directed in identifying and efficiently completing each task.  Will coordinate and collaborate with varying levels of the organization.

•           Associates degree preferred or equivalent work experience.

•           Must pass basic office skills pre-employment test. 

•           Must possess excellent data entry, 10-key and computer skills. Strong Excel & database knowledge required and MS Word & M3/SSRS reporting are preferable.

•           Work accuracy, attention to detail, ability to multi-task and ability to meet strict deadlines are required.

•           Must be able to work at fast pace with frequent interruptions while maintaining accuracy. 

•           Must be able to troubleshoot.

•           Must possess strong communication skills.

•           Must possess a customer service and can-do attitude.

Required Experience: High School Graduate. Cumulative GPA of 3.0 or higher. Strong MS Word, Excel and PowerPoint skills. Strong internet research skills. Strong analytical and critical thinking skills

Safety: (1) Do only maintenance you are trained to do and keep all body parts out of machinery. (2) Always use our 14-step lockout/tagout procedure before doing any maintenance, clearing jams, or getting into machinery for any reason; be aware of stored energy. (3) Always use proper body mechanics (ex: don’t overreach, get help as needed to push loads out). (4) Use proper PPE (gloves, eye protection, hearing protection).  (5) Be aware of and always communicate with your co-worker (ex: forklift driver). (6) Will be required to read and write during safety training.

ENDURANCE	Never/Not Required	Seldom 1-5%	Occasionally 6-33%	Frequently 34-66%	Continuous 67-100%	Total hours at one time	Total hours in a workday
SITTING					X	2	9
STANDING			X			1	9
WALKING			X			1	9
CHANGE POSITIONS			X

 

PHYSICAL REQUIREMENTS: (Enter actual maximum weight in pounds in the box)
LIFTING	Never/Not Required	Seldom 1-5%	Occasionally 6-33%	Frequently 34-66%	Continuous 67-100%
1-10 LBS			10 LBS
11-20 LBS		20 LBS
21-50 LBS		50 LBS
51-75 LBS	75 LBS
76-100 LBS	100 LBS
>100 LBS	>100 LBS
Maximum weight lifted by worker without assistance: 50 LBS If required, lifting over 50 LBS is performed with two or more people and/or lifting devices.

 

CARRYING	Never/Not Required	Seldom 1-5%	Occasionally 6-33%	Frequently 34-66%	Continuous 67-100%
1-10 LBS			10 LBS
11-20 LBS		20 LBS
21-50 LBS		50 LBS
51-75 LBS	75 LBS
76-100 LBS	100 LBS
>100 LBS	> 100 LBS
Maximum weight carried by worker without assistance: 10-50 LBS If required, carrying over 50 LBS is performed with two or more people and/or lifting devices.

 

PUSHING/PULLING FORCE TO BE EXCERTED	Never/Not Required	Seldom 1-5%	Occasionally 6-33%	Frequently 34-66%	Continuous 67-100%
1-10 LBS			10 LBS
11-20 LBS		20 LBS
21-50 LBS		50 LBS
51-75 LBS	75 LBS
76-100 LBS	100 LBS
>100 LBS	>100 LBS
Maximum weight of object pushed/pulled by worker: 75 Lbs. Distance: 4’ Type of surface (i.e. level, carpet, incline): Level / Incline

 

OTHER	Never/Not Required	Seldom 1-5%	Occasionally 6-33%	Frequently 34-66%	Continuous 67-100%
BEND/STOOP			X
TWIST				X
CROUCH/SQUAT		X
KNEEL		X
CRAWL	X
WALK-LEVEL SURFACE			X
WALK-UNEVEN SURFACE		X
CLIMB STEPS			X
CLIMB LADDER	X
WORK AT HEIGHTS	X
REACH AT OR ABOVE SHOULDER			X
REACH BELOW SHOULDER			X
USE OF ARMS					X
USE OF WRISTS					X
USE OF HANDS					X
GRASPING/SQUEEZING					X
OPERATE FOOT CONTROLS	X

 

ENVIRONMENT
INSIDE:	95%
OUTSIDE:	5%
TEMPERATURE EXTREMES:	YES
VIBRATION:	NO
WORKS ON OR AROUND MOVING MACHINARY OR MECHANICAL PARTS:	YES

 

PERSONAL PROTECTIVE EQUIPMENT
BOOTS	YES	HARDHAT	NO	GLOVES	YES	EYE PROTECTION	YES	HEARING PROTECTION	YES	OTHER?