Accounting Specialist/Cashier

About the Department

The Accounting Specialist/Cashier shall perform the duties as specified in conformity with policies as specified by  the Alabama Community College System Board of Trustees, Federal and State Regulations, and the Drake State Community & Technical College Faculty and Staff Handbook.

Salary:  Appropriate placement on the Alabama Community College System Board of Trustees
Salary Schedule: E3, Grade 04
Salary Range: $39,759-57251 (12 months, Non-Exempt)

Salary step placement is based on experience per Drake State's practice for awarding salary step credits.

Work Hours:  8:00 am - 5:30 pm Monday - Thursday and 8:00 am 12:00 pm on Friday

Position Duties

The Accounting Specialist/Cashier shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the Drake State Community  and Technical College Faculty and Staff Handbook. 

• Receive and receipt all money received by the college. Prepare daily close-out and summary of cash register receipts.
• Prepare and make daily deposit(s). Maintain college HOLD accounts.
• Maintains cash receipts records and credits receipts to the proper accounts. 
• Analyze accuracy and maintain student accounts receivable records, including posting payments and making necessary adjustments/corrections.
• Perform general clerical and accounting duties for accounts payable, accounts receivable, and the general ledger.
• Assist the Accountants in maintaining and balancing accounts. 
• Provide general information and transfer calls. 
• Prepare miscellaneous reports and projects as needed.
• Assist with ?ling and general clerical duties.
•  Serve as cashier.
• Assist in the reconciliation of general ledger accounts.
• Sort and distribute campus mail and post outgoing mail. 
• Scan and index documents for the Business O?ce.
• Complies with all policies and procedures of the Alabama Board of Trustees, the Alabama Community College System, and the College. 
• Proven ability to prioritize tasks across multiple executives
• Perform other work-related responsibilities as assigned by Senior Accountants, Chief of Accountants and/or the President. 

Minimum Qualifications

REQUIRED QUALIFICATIONS:

• One (1) year of postsecondary education in Accounting, Business Administration, or other related business ?eld, required.
• Associate's Degree in Accounting, Finance or Business Administration, or other related business ?eld, preferred.
• One year of related work experience, required.
• Experience in the use of Banner educational software, preferred.
• Demonstrated interpersonal communication skills
• Ability to process and maintain highly confidential information
• Ability to work effectively with individuals of varying backgrounds, abilities, outlooks, ages, and nationalities
• Proficient in Microsoft Office Suite and Internet capabilities
• Excellent collaboration skills and ability to work as a member of a team
• Demonstrated exceptional listening, verbal, written, organizational, interpersonal skills, and attention to detail.
• Tracks and prepare monthly grant expenditures and monitor grant budget expenditures

PREFERRED QUALIFICATIONS:

• Experience in general accounting principles
• Evidence of effective oral and written communication
• Ability to establish and maintain effective working relationships with other employees, students, and the public
• Demonstrate ability to be a team player 
• Administrative & organizational skills including strong calendar management, scheduling, travel and meeting coordination skills

DESIRED PROFILE: 
Preference will be given to candidates who can demonstrate through their experiences and accomplishments: 

• Understanding of and commitment to the philosophy and mission of a community and  technical college 
• Sensitivity and commitment to cultural diversity 
• Ability to handle multiple tasks and various situations in a calm and professional manner 
• Ability to work well under pressure and deadlines 
• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved 

Other Qualifications

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense.  Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report.  This report can be found on the website by accessing the crime and safety report link.  The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link.  A copy can also be obtained by contacting the Director of Operations at 256-551-5210.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations.  Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.