Accounting Technician

Agency

Dept of Health and Human Services

Division

SEC OFFICE - CONTROLLER

Job Classification Title

Accounting Technician III (S)

Position Number

60037639

Grade

NC07

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

This is a key paraprofessional accounting role supporting financial operations within the North Central Controller’s Office, serving multiple healthcare institutions across the region. The Accounting Technician III is responsible for accounts receivable, accounts payable, and patient funds management, ensuring timely, accurate, and compliant financial processing using the North Carolina Financial System (NCFS – the state’s enterprise resource planning platform), HEARTS (a patient personal funds management system), and the Cash Management Control System.

This position plays a vital part in maintaining financial integrity and operational efficiency through reconciliations, audits, fund transfers, and supplier communications. The role offers variety and impact through responsibility for both internal and external financial transactions across Central Regional Hospital, Murdoch Developmental Center, Whitaker Psychiatric Residential Treatment Facility, and Wright School.

Key Duties Include:

- Process daily accounts receivable transactions including deposits, transfers, logs, and journal entries using NCFS.

- Balance the HEARTS patient accounting system with the General Ledger and manage associated records.

- Manage accounts payable workflows, including supplier statement review and contract payment reconciliation.

- Conduct quarterly and annual petty cash audits across 17+ boxes at multiple facilities.

- Enter patient fund transactions, including approved deposits and withdrawals, and generate reports.

- Prepare invoices for non-state agencies and individuals for services provided across the region.

- Process internal fund transfers between budget codes and record transactions in NCFS.

- Maintain audit-ready financial records and provide support for external audits and reporting requirements.

- Collaborate with internal staff and external vendors via phone and email to resolve financial discrepancies.

- Perform historical research, interest postings, and special financial projects as assigned.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $$37,377.00 - $65,408.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Documented experience performing accounts receivable tasks such as billing, journal entries, and cash deposits

• Proven experience processing, reviewing, or reconciling invoices or supplier statements

• Hands-on experience using financial systems or enterprise resource planning (ERP) platforms for data entry or reporting

Managers preference

• Generalized understanding of Generally Accepted Accounting Principles (GAAP).

• Experience working in a large business or healthcare organization.

• Familiarity with the HEARTS system, North Carolina Financial System (NCFS), or similar public sector financial systems

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This Role Is Eligible To Be Hybrid And Requires Onsite Reporting Located Within Butner, NC

About DHHS Office of the Controller

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for DHHS.

Compensation and Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for State Benefits.

Supplemental Contact Information

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.  For more information about DHHS:  https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.  We invite all potential applicants to apply for positions for which they may be qualified.

              

Application Process

Be sure to complete the application in its entirety.   Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.

• Applications must be submitted by 11:59 PM the day before the closing date.

• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.

• Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

• For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation.  If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

CONTACT INFORMATION: 

If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Associate’s degree in Accounting from an appropriately accredited institution and two years of experience in accounting

OR

High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work

OR

An equivalent combination of education and experience

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Dreisa Yvonne Johnson

Email:

talentacquisition@dhhs.nc.gov