Accounting Technician - Collections

About the Department

The City of Fayetteville is currently recruiting for an Accounting Technician in our Collections Division to process accounts payable, billing, and/or collections; to assist in the maintenance of related accounting information; to provide support to division staff and answer questions from the public; and to provide clerical support to division staff.

Position Duties

1. Assist with processing and verifying of purchase orders and invoices; research invoice discrepancies; process and distribute payments as requested; collect a variety of information as requested for purchase orders, invoices and vendor data.
2. Collect, balance, bind and report daily cash receipts; prepare bank deposits and update related accounts; balance and reconcile bank and internal accounts as required; maintain and reimburse other division and department petty cash accounts as requested.
3. Receive and process various city property assessments for activities including paving, drainage, sidewalks, demolition, and lot cleaning citations; maintain unpaid assessment accounts and prepare late notices for delinquent accounts and invoices; attempt to collect outstanding balances utilizing a variety of mechanisms.
4. Collect and verify a variety of information and process incoming payments, including parking and noise tickets, privilege license applications, lot cleaning and paving assessments, police false alarms, recreation payments, and a variety of other applicable payments; assist in the review and issuance of a variety of licenses; maintain changes and deletions; issue invoices and license certificates.
5. Prepare daily deposit and reconciliation report; receive and maintain records of returned checks including certified letters and journal entries.
6. Conduct research to determine outstanding account balances; prepare and distribute late notices for delinquent accounts and invoices; prepare delinquent account records for prosecution and legal action.
7. Assign vendor and account numbers and codes; maintain various ledgers, registers and journals according to established account classifications; prepare correcting or adjusting entries as necessary.
8. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify and distribute information as requested; photocopy, mail or fax materials as necessary.
9. Prepare a variety of memorandums, correspondence, reports, public notices, legal and tax forms and documents as assigned.  
10. Answer questions and provide information to the public, outside agencies and other departments and divisions; receive citizen and client complaints and questions and refer to appropriate division staff member for resolution.

For a complete job description, click here.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
One year of experience performing accounting, bookkeeping or related work.

Training: 
Equivalent to completion of the twelfth grade.

LICENSING & CERTIFICATIONS

Required:
None.

Preferred:
Commissioned by the State of North Carolina as a Notary Public.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.