Accounting Technician II - Accounts Receivable

Sales Audit  Operates and maintains accounting office portion of POS system (Sales Processing, cash registers, printers, terminals). This includes programming/running prior day’s Sales Audits, record retention of PeopleSoft cash receipt and associated records, and production and retention of hard copy back-up records. Verifies all POS associated computer reports for completeness and accuracy, and checks for improper/erroneous transactions, deletions, invalid entries, and system malfunctions. Coordinates corrections of system malfunctions with Customer Service department and data processing personnel. Collaborates with accounting manager to appraise, assess, edit, and update current POS and cash handling procedures and determine the need for new or revised procedures.  Sales Reconciliation  Balances and reconciles daily sales data to actual receipts back-up. This includes making all necessary correction, deletions, and additions; as well as ensuring that all data from the POS sub-system is recorded on the PeopleSoft system, by completing a journal entry/cash receipt to record the Book Store’s daily sales. Balance data from GL Net-Suite to MFin PeopleSoft reports.  Balance and Reconcile Funds Administers CU Book Store change, advance and petty cash funds. Balances and reconciles these funds to PeopleSoft totals. Prepares and submits necessary paperwork to increase/decrease change funds balance as store business volume dictates. Prepares and submits necessary paperwork to obtain advances for events such as used text buyback and repays these advances upon completion of the event they were obtained for.  Inter-department Orders Compiles IN’s (Inter-department orders) associated with Book Store point-of-sale system (POS) for journal entry and posting. Posts journal entries of IN’s to PeopleSoft for both original batches and for correction batches, after researching and resolving account distribution errors. Record batches in logbook and maintain IN files in systematic order. Reconciles IN accounts per Book Store records to PeopleSoft accounts.  Credit card Reconciliation  Maintain records on credit card transactions of Book Store. Reconciles and corrects reports and spreadsheets summarizing electronic processing of credit card transactions to PeopleSoft records. Research requests from customers, credit card companies or bank for backup information on credit card transactions, and corrections of charge-back. Correction of rejected credit card batches; involving research and programming of credit card system to remove/correct rejected transactions and re-transmission of corrected batches.  Vending  Assist as the vending liaison on campus working with the vendors. Answer phone calls and e-mails for vending machine malfunctions, refunds or the moving of the machines and log and report the issues to Pepsi/Canteen. Distribute vending machine refunds to departments on campus. Allocate Pepsi/Canteen commissions to the various departments. Create revenue spreadsheets for historical analysis and forecasting. PeopleSoft  Compile, organize and balance internal Book Store records to PeopleSoft Total for unearned revenues, Bursar Accounts, deposit-held-in-Custody accounts, and postage stamp accounts. Produces Journal entries to correct errors.  Other Duties as Assigned Cross train with Supervisors and co-workers to help carry out the Accounting Support Functions of the Book Store. Miscellaneous duties as assigned and participation in major store events such as RUSH, year-end inventory, and special events. Understanding store operations, procedures and policies, and cross training in other Department as needed.