Accounting Technician - Medicaid

CHANDLER UNIFIED SCHOOL DISTRICT JOB DESCRIPTION

 

CLASSIFICATION: SUPPORT STAFF

TITLE: ACCOUNTING TECHNICIAN - MEDICAID

CALENDAR: 2611H – FT (261 DAYS)

SALARY: GRADE 113 (SUPPPORT HOURLY)

 

Job Goal:

The Medicaid Specialist is responsible for coordinating, monitoring, and managing the school district’s Medicaid (AHCCCS) reimbursement programs, including Medicaid in Schools (MIS), Medicaid Administrative Claiming (MAC), and School-Based Claiming (SBC). This position ensures compliance with federal and Arizona state regulations, maintains accurate documentation, supports providers with required data entry, and maximizes eligible reimbursement to the district.

 

Minimum Qualifications:

• High School Diploma or equivalent
• Minimum 2 years of experience in Medicaid, special education services, healthcare billing, or school district finance.
• Knowledge of Medicaid (AHCCCS) regulations, ICD/CPT coding basics, and documentation requirements.
• Strong organizational skills, with the ability to manage multiple deadlines.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and comfort working with databases or billing platforms.
• Strong attention to detail, analytical skills, and ability to identify errors and resolve discrepancies.
• Excellent communication skills for working with providers, staff, vendors, and state agencies.
• Satisfactory criminal background check

 

Core Job Functions:

• Administer all components of the district’s Medicaid reimbursement programs, including MAC, SBC, Random Moment Time Study (RMTS), and direct service claiming.
• Act as district liaison with AHCCCS, the Arizona Health Care Cost Containment System, and contracted Medicaid billing vendors.
• Monitor state and federal regulatory updates and ensure district processes remain compliant.
• Train and support staff participating in Medicaid programs, including paraeducators, therapists, nurses, psychologists, special education providers, and service coordinators.
• Verify and maintain student eligibility data, parental consent records, and service documentation.
• Review, validate, and reconcile submitted claims, ensuring accurate coding and timely submission.
• Track claim denials, collaborate with vendors to resolve discrepancies, and file corrections as needed.
• Maintain district Medicaid records, data, and audit-ready documentation according to retention requirements.
• Prepare monthly, quarterly, and annual reports for internal stakeholders, including reimbursement summaries and participation metrics.
• Assist with internal and external audits, ensuring complete and accurate information is provided.
• Support budgeting and revenue forecasting related to Medicaid reimbursement.
• Perform other duties as assigned.

 

Core Values:

• Excellence in all we do. No matter how large or small, we value excellence in all parts of this organization. Excellence is a value, quality and our most important product.
• Equity and fairness in all things. Education is the great leveler and we intend for all our students, staff and patrons to have the opportunity, tools and ability to succeed and excel.
• Collaboration is an effective decision-making model as well as an effective morale enhancing model.
• Integrity is simply non-negotiable. Honesty, integrity and reliability are the foundations of our organization.
• Efficiency is the essence of being a good steward of public trust. We are supported by our community because we continually demonstrate our ability to produce the very best by carefully using the resources available.

 

Professional Qualities:

• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly and patient manner
• Function effectively as a team member
• Be responsible, reliable and punctual
• Be flexible and adaptable to change
• Positively accept direction
• Establish and maintain courteous, cooperative working relationships with students, staff and parents
• Direct constructive criticism toward improving the district
• Exercise positive problem solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need to know basis
• Be a positive role model for students
• Work with a large cross section of people in a professional and non-judgmental manner

 

Physical Requirements:

• Positions in this classification often require physical activities such as stooping, kneeling, crouching, standing, walking, and sitting.
• The job involves finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), and focusing ability.
• Employees may be exposed to travel, odors, dust, poor ventilation, workspace restrictions, and loud noises.
• The work may require lifting or exerting up to 40 pounds of force occasionally and up to 10 pounds of force frequently.
• Reasonable accommodation may be available for individuals with disabilities to perform the essential job functions.
• The physical demands described are representative of those an employee must meet to successfully perform the essential job functions.
• Reasonable accommodations may be made for individuals with disabilities.

 

Note:

The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the department.