Accounting & Treasury Operations Specialist, Terra West Management Services

Description

About Terra West Management Services

At Terra West, we don’t just manage communities, we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first, our clients, our residents, and our team.

Our Core Focus

We exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live.

Our Core Values – We I.N.S.P.I.R.E. Excellence

• Integrity – We do what’s right, even when no one is looking.
• Nurture – We invest in people, relationships, and growth.
• Service – We exceed expectations with every interaction.
• Passion – We bring energy and purpose to all we do.
• Innovation – We embrace change and lead with forward-thinking solutions.
• Resilience – We stay strong, adaptable, and solution-focused in every challenge.
• Empathy – We listen, understand, and lead with compassion.

At Terra West, you’re not just taking a job, you’re joining a value-driven team that’s redefining excellence in community management.

- Essential Functions

• Assisting Director of Accounting
• Work on various research projects 
• Filing 
• Open and sort departmental mail including maintaining check log.
• Assist with reviewing, processing, distributing and storing all necessary transition documents and association setup records to internal staff.
• Manage special projects as assigned by other Terra West departments (i.e., HOA, Single Family, etc.).
• Other duties may be assigned.

- Investments [I.E. CDs/CDARS]

Maintaining records of current investments for HOAs managed by TWMS

Notifying CMs/Associations of upcoming maturity dates

Updating instructions for investments with banks 

Providing updated details for new or reinvested investments to both GL and the Management Team

- Banking: 

Setting up/Closing out bank accounts for Associations

Auditing bank accounts

Creating/Updating Signature cards for the banks (AAB/FCB)

Bank Correspondence

Special Deposits

- Other Duties

Tax/IRS Forms: Mailing

Unclaimed Property: As requested,

W-9s: Updating current HOAs as requested 

Other items as requested

In order to be successful, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:

Core Competencies

• Attention to detail and accuracy
• Strong interpersonal skills
• Excellent communications skills both written and verbal
• Organizational and problem-solving skills 
• Organizing and prioritizing
• Confidentiality and judgment
• Problem-solving skills

Requirements

Minimum Qualifications

• Minimum one year’s accounting experience in a high-volume environment
• Knowledge of accounts payable
• Intermediate knowledge of Word, Outlook, and Excel
• Customer service experience
• Proficient in data entry and time management

ADA Requirements

• See and read small print, both on paper and on a computer screen, quickly and accurately.
• Sit for extended periods of time while working at a computer.
• Hear and speak clearly on the telephone and in person.
• Ability to lift to 25 lbs.

WORK POSTURE REQUIREMENTS

DESCRIPTION N/A RARELY OCCASIONALLY FREQUENTLY CONSTANTLY

Sitting x

Standing x 

Walking x 

Driving x    

Bending (from waist) x 

Crouching (squat) x   

Kneeling x  

Crawling x    

Climbing (stairs) x    

Climbing (ladder) x    

Twisting x    

Reaching x   

Writs Motion x  

CARRYING REQUIREMENTS

ITEM DESCRIPTION

Items Carried: Files / Board books

Distance: 50 steps

Times per day: 5

Maximum Weight: 5 pounds 

MOVING/LIFTING REQUIREMENTS

ITEM DESCRIPTION

Items Moved/Lifted: Paper files

Times Per Day: 5

Maximum Weight: 3 pounds

MOVING/LIFTING LEVELS/HEIGHTS

LEVEL FREQUENCY

Floor: Occasionally

Knee: Rarely 

Waist: Occasionally

Chest: Occasionally

Overhead: Occasionally

PUSH PUL REQUIREMENTS

ITEM FREQUENCY

Furniture: Frequently 

Shampooer: None

Vacuum: None 

Utility Cart: None

ENVIRONMENTAL CONDITIONS

Condition Yes No

Inside/Outside x

Hot/cold Temperatures x

Wet x

Noise x

Power Equipment x

Traffic Hazards x

Chemical Hazards x

Heights x

Dust x

Close Quarters x

Fumes/Odors x