• Receive and enter vendor invoices.
• Match invoices to purchase orders, work orders, or job files.
• Verify coding to the correct GL account and job.

• Review subcontractor invoices for accuracy.
• Confirm work was completed and approved.
• Track certificates of insurance, W-9s, and compliance documents.
• Prepare 1099 reporting at year-end.

• Schedule weekly vendor payments.
• Process checks, ACH payments, and credit card payments.
• Take advantage of vendor discounts when available.
• Prioritize critical vendors (equipment, drying supplies, fuel, dumpsters, etc.).

• Respond to vendor inquiries.
• Resolve billing discrepancies.
• Maintain positive relationships with key suppliers and subcontractors.

• Ensure costs are assigned to the correct job.
• Monitor open purchase orders and unpaid invoices.
• Assist in keeping job profitability accurate.
• Support production and construction managers with cost questions.

• Reconcile vendor statements.
• Accrue unpaid expenses.
• Assist with month-end and year-end closes.
• Support audits and financial reviews.

• Maintain organized digital records.
• Ensure proper approvals are documented.
• Keep vendor files current.
• Support SERVPRO and tax compliance requirements.

• 3+ year(s) of experience with QuickBooks Pro® (most recent versions)
• 2+ years of experience with payables activities
• Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
• Polite, confident, and excellent customer service skills, including listening and questioning skills
• Excellent organizational skills and strong attention to detail
• Very self-motivated and goal-oriented
• Ability to multi-task
• Capability to work in a fast-paced, team-oriented office environment
• Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software, including Xactimate® and proprietary software
• Associate degree in accounting preferred or strong professional background of 2-3 years bookkeeping experience
• Ability to successfully complete a background check subject to applicable law

• 20-24 hours/week, flexible to work overtime when required
• Vary between 8am-5pm

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.