Accounts Receivable Accountant 2026-00998

About the Department

 

Open Until Filled

GENERAL DESCRIPTION:  

Looking for a chance to make a difference in the State of Wyoming? If you are a team player with a growth mindset, integrity, and a high level of professionalism, we want you to join the Wyoming Department of Transportation (WYDOT), one of the largest state agencies in the region. WYDOT is seeking an experienced Accounts Receivable Accountant to join our Financial Services program in Cheyenne. In this role, you'll be responsible for accurately recording all revenue and cash receipts, ensuring compliance with state and federal laws, regulations, and Generally Accepted Accounting Principles (GAAP). Joining our team is an excellent opportunity to expand your professional network and career prospects.

• **$2,000 Hiring Bonus**See notes for eligibility
• Culture of public service and a commitment to work/life balance

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?  ?? Explore our Total Compensation Calculator:https://compensationcalculator.wyo.gov

Cheyenne is a steadily growing community along the Front Range but still true to the history of the Old West. The city offers nearby access to mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Cheyenne is also home to the "Daddy of 'em All" – Cheyenne Frontier Days – held the last week of July. Wyoming is one of only seven states with no state income tax.

Human Resource Contact: 307-777-4423

• Record receipt of payment via checks, cash, ACH/wires, credit card transactions, and IETs (internal exchange transaction documents originating in the state’s accounting system, WOLFS into PeopleSoft following GAAP and WYDOT policies/procedures
• Take deposits to the bank that need manually deposited
• Record revenue documents, including RMs and CR documents, in WOLFS, and total deposits by transaction type in the State Treasurer’s Deposit system.
• Accept customer payments for outstanding amounts due to WYDOT and record them accordingly
• Summarize and reconcile all agency deposits by the fund and GL revenue account in both PeopleSoft and WOLFS
• Perform revenue maintenance duties as required in both PeopleSoft and WOLFS
• Monitor NSFs received by the department with NSF Daily Bank Reports
• Reconcile returned payments weekly with the Financial Services General Ledger
• Maintain subsidiary ledgers of various data needed for receivables and other programs within WYDOT and reconcile, when necessary, to the general ledger
• Assist in the development, documentation, and maintenance of all agency receivable accounting procedures to be used in both WYDOT’s and the state’s accounting systems
• Research and respond to inquiries from agency programs related to revenue receipts
• Collect payment for OWLS permits as received from the OWLS program
• Provide excellent customer service as the Financial Services’ point of contact for all banking and scanner issues for over 60 field locations
• Place orders with the State Treasurer's Office for additional banking supplies on behalf of field locations as requested
• Research and respond to requests for information related to the billing for damages to Wyoming’ s infrastructure assets (roads, bridges, etc.)
• Set up new vendors in PeopleSoft
• Serve as the primary contact for foot traffic to Financial Services, providing service or direction to the public and state employees as needed
• Assist with external audit projects and requests by pulling various supporting documentation
• Knowledge of Microsoft Excel
• Ability and willingness to always be learning, growing, and expanding knowledge in the accounting field.

Position Duties

PREFERENCES: 

Preference may be given to candidates with a Bachelor's degree in Accounting.

Preference may be given to candidates with PeopleSoft and/or WOLFS (Wyoming Online Financial System) experience.

•  Knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standard Board Statements (GASB), federal accounting regulations, state statutes, and WYDOT policies and procedures for revenues and cash receipts
• Knowledge of PeopleSoft, WOLFS,  Microsoft Office, and Google’s G Suite
• Ability to perform entry-level accounting for revenues and cash receipts
• Excellent customer service skills
• Ability to use logic and reasoning to identify problems, provide feedback and solutions, and follow through to a conclusion
• Ability to identify and consider the relative costs and benefits of decisions and make sound choices in action
• Ability to prepare clear, concise written sentences and paragraphs in process and procedure manuals and other work-related documents
• Ability to effectively communicate both in writing and orally to present information so it is appropriate for and understood by the audience
• Ability to manage time independently and effectively, and to quickly change direction to meet critical deadlines

Minimum Qualifications

• FLSA: Non-Exempt 
• The Wyoming Department of Transportation is a Drug-Free Workplace
• E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities

• Qualifying eligibility and criteria for the hiring bonus

  • Temporary employees accepting a full-time position.

  • Current employees accepting a promotional opportunity - recruitment must have been opened to the public. 

  • One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive; funds will be recouped from final pay.

  • Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.

  • Employees would only be eligible for one (1) hiring bonus in a 12-month period.

  • If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back. 
     

Other Qualifications