Why AIS?

When you join AIS, you’re joining a mission-driven team that’s passionate about making a difference. You’ll work on projects that matter, alongside industry-leading experts, in an environment that fosters innovation, driving client success, and empowering our team to make a lasting impact. As an employee-owned company, we value collaboration, inclusivity, continuous growth, and shared success.

• Employee Ownership: Your contributions directly impact the company’s success, and you share in its achievements.

• Continuous Learning: Access to resources, training, and mentorship to support your professional growth.

• Inclusive Culture: A workplace where diversity is celebrated, and everyone’s voice is valued.

• Mission-Driven Work: Engage in projects that make a meaningful difference for our clients and communities.

 

What are we looking for?

At AIS, we're looking for more than just skills - we're looking for driven individuals who are passionate about making a difference, eager to grow, and aligned with our core principles.

 

What you will be doing?

At AIS, we are dedicated to providing our employees with diverse opportunities to grow their careers while supporting a variety of impactful projects. For this position, we are seeking a talented individual to join AIS as a Senior Coordinator Office Administration.

As your initial career assignment, you will support the priorities and vital functions of our shared services teams as a(n) Administrative and People Operations Coordinator.



What you will be doing:

AIS is seeking a polished, professional, and proactive individual to join our team as an Administrative & People Operations Coordinator in a high-visibility role that blends front desk operations with direct exposure to People Operations and senior leadership. This is a unique opportunity for an early-career professional with an interest in business, HR, or operations to gain broad experience at a growing, employee-owned tech company.

This role is ideal for someone who is energized by being the go-to person for office logistics and first impressions and equally excited to contribute behind the scenes on HR processes, events and special projects. While this position begins as a contract-to-hire role, we view it as a steppingstone to long-term growth at AIS.

Key Responsibilities:

Front Office & Workplace Experience

Serve as the first point of contact for AIS — welcoming guests, managing calls, and maintaining a professional, organized office environment.

Manage daily office operations including opening/closing, ordering supplies, stocking refreshments, and ensuring conference rooms and common spaces are ready for use.

Support facilities coordination by communicating issues to property management and following through to resolution.

Assist with setup, logistics, and cleanup for in-office meetings and events, including catering and supplies. Provide general administrative support for all onsite AIS employees.

This role is expected to be in person Monday through Friday from 8:30am – 5:30pm with occasional support for events outside of regular business hours.

Administrative & People Operations Support

Provide as-needed administrative support for leadership and core business functions.

Assist with common business processes such as employment verifications, expense reporting, and office communications. 

Support People Operations by assisting HR and Recruiting with scheduling, project coordination, records management, benefits administration, and employee support.

Help administer Workday, the AIS HRIS and Learning Management System, including data entry, reporting, and tracking employee activities.

Assist with new hire onboarding, including workspace preparation, systems access, employee communication, and welcome materials.

Gain cross-functional exposure with opportunities to take on expanded responsibilities over time based on performance and interest.

Role Qualifications:

• Bachelor’s degree

• 1–2 years of administrative or customer-facing experience (internships included)

• Strong written and verbal communication skills with a professional presence

• Organized, resourceful, and able to manage multiple tasks with attention to detail

• Proactive and dependable. Someone who takes ownership and looks for ways to improve processes

• Proficient in Microsoft Office and able to quickly learn new tools and systems

• Interest in Business Operations

• Ability to lift up to 25 lbs. and support in-person events as needed (occasional local travel may be required)

Additional Expectations:

Ability to align with AIS Core Principles. At AIS, we’re not just looking for skills – we’re looking for driven individuals who are passionate about making a difference, eager to grow, and aligned with our seven core  principles:

Know Yourself and Pursue Personal Growth: You embrace intellectual curiosity, demonstrate humility, and actively seek feedback to continuously improve.

Collaborate and Support Team Success: You work effectively with others, understand their strengths, and contribute to a positive and growth-oriented team environment.

Communicate Openly and Clearly: You create clarity and understanding through inclusive, effective communication and active listening.

Seek Opportunities and Take Responsibility: You’re proactive, embrace progress over perfection, and confidently take ownership of your work and outcomes.

Be Resilient and Resourceful: You approach challenges with positivity, learn from mistakes, and stay focused on achieving long-term goals.

Challenge, Collaborate, and Commit: You encourage respectful debate, seek innovative solutions, and commit fully to decisions once made.

Live Out the AIS Way: You embody AIS’s values, mission, and vision, holding yourself and others accountable to our high standards while building trust and fostering positive relationships.

Why this role?

At AIS, we know that every great business runs on both big ideas and the people who keep things running smoothly. This role is essential to both. You’ll not only support the day-to-day operations of our corporate office, but also gain real exposure to how a fast-moving, employee-owned tech company operates.
 

If you're early in your career and eager to learn, contribute, and grow — this role offers a meaningful starting point.



At AIS, we are committed to offering competitive and fair compensation that reflects the skills, experience, and contributions of each team member.

The targeted base salary range for this role is $44,000-$68,000 per year. Please note that this range is provided as a guideline and the final offer will be based on several factors, including but not limited to, skillset and competencies, level of experience, education, certifications, and location.

We value transparency in our hiring process and are happy to discuss how your unique qualifications align with our compensation structure during the interview process.



Applied Information Sciences does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, disability, protected veteran status, or any other basis. Employment decisions are based solely on qualifications, merit, and business needs.