Administrative Assistant 3

About the Department

The Washington State Investment Board (WSIB) is a dedicated global investment management organization with over $233.9 billion in assets under management. The WSIB's globally diversified portfolios are comprised of more than 17,000 holdings across 91 countries on 6 continents and in 50 currencies. The WSIB's central mandate is to maximize return at a prudent level of risk. The WSIB manages investments for 18 retirement plans for public employees, teachers, school employees, law enforcement officers, firefighters, and judges. We also manage investments for several other important public funds that benefit Washington’s industrial insurance program, colleges and universities, and developmental disability programs. The WSIB’s excellent investment performance dramatically contributes to the state’s bottom line.

To learn more about our organization and the work we do, please visit our website at sib.wa.gov and follow us on LinkedIn.  

The WSIB operates in a hybrid work environment. Due to the operational nature of this position, regular onsite work is required to support business operations. Telework opportunities are available when consistent with business needs and assigned duties.

Position Duties

This recruitment will remain open until August 17, 2026. Applicants will be reviewed as they are received, and we encourage interested applicants to apply early.

The WSIB is seeking a qualified candidate to join our Legal, Risk, and Compliance (LRC) team as an Administrative Assistant 3 (AA3). This position provides professional administrative support to the LRC team and agency, with a focus on public records, contracts administration, and investment compliance. Reporting to the Procurement and Legal Services Manager, the AA3 serves as a trusted resource by coordinating meetings, preparing and proofreading documents, supporting committee operations, maintaining accurate records, tracking action items, and providing responsive customer service while exercising sound judgement, discretion and exceptional attention to detail.

IF SELECTED FOR THIS OPPORTUNITY, YOU WILL:

• Provide administrative support to the LRC unit.
• Support public records and records management activities by organizing records, maintaining tracking systems, researching and compiling information, and ensuring compliance with records retention laws.
• Support procurement and contracting functions by preparing and routing contract documents, maintaining contract records, and assisting with procurement reporting and documentation.
• Assist with regulatory, compliance, ethics, and government process activities by maintaining accurate records, compiling information for regulatory filings and reports, and monitoring compliance documentation.
• Deliver exceptional customer service to internal and external stakeholders.
• Coordinate calendars, meetings, and appointments, including scheduling, agenda preparation, document distribution, and follow up.
• Prepare, proofread, edit, and format correspondence, reports, presentations, and other professional documents.
• Maintain organized administrative files and tracking systems using attention to detail and accuracy.
• Utilize Microsoft Office applications to produce accurate, high-quality work products.
• Exercise sound judgement, discretion, and diplomacy when handling confidential information and supporting sensitive legal, regulatory, and business processes.
• Prioritize competing assignments, anticipate administrative needs, and meet established deadlines.
• Perform other administrative duties as assigned.

The LRC team maintains a supportive and collaborative work environment where all voices are heard. We are looking for a skilled administrative professional with experience in administrative functions who can anticipate needs, is dedicated to the success of the team, and willing to be flexible in order support workload spikes within the unit. The right candidate values collaboration, contributes ideas, and supports team success regardless of their direct role in a project and strives to embody the WSIB’s values of integrity, openness, patience, belonging, excellence, service, and innovation.

Minimum Qualifications

COMPETITIVE APPLICANTS WILL HAVE:

• Administrative support experience in a professional office environment.
• A strong commitment to providing excellent customer service.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to prepare clear, accurate, and professional business documents.
• Experience coordinating calendars and meetings in a complex environment.
• Ability to interpret policies and procedures and apply them accurately in day-to-day work.
• Ability to work independently while collaborating effectively with a diverse group of internal and external partners.
• Possession of a Washington state license as a notary public, or ability to obtain such a license within three months of hire.

THE STRONGEST APPLICANT WILL HAVE:

• Three (3) or more years of progressively responsible experience in a similar administrative support role.
• Superior verbal and written communication skills, including experience preparing professional correspondence, meeting materials, taking meeting minutes, and communicating effectively with leadership and stakeholders.
• Advanced proficiency with Microsoft Office, including Outlook calendaring and Word document formatting.
• Demonstrated ability to learn new software applications and business systems.
• Exceptional organizational skills, attention to detail, and customer service.
• Proven ability to manage competing priorities while producing accurate, high-quality work.
• Demonstrated experience exercising tact, diplomacy and discretion when handling sensitive and confidential information. 

If your experience or qualifications look different from what we have identified and you think you can be successful in this position, please address this in your cover letter.

Other Qualifications

In addition to a complete profile, please include: 

• A cover letter specifying why this position is of interest to you and how you meet the qualifications listed above. This letter should be no more than two pages.
• A current chronological resume.

BACKGROUND CHECK:
Prior to a new hire, a background check including reference checks, education verification, credit check, and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining applicant’s suitability and competence to perform in the position.

At the WSIB you’ll experience true work-life balance and talented, passionate co-workers focused on maximizing the investment returns for the exclusive benefit of the beneficiaries. The WSIB is a respected institutional investor and thought leader in its industry and we value diverse perspectives and life experiences. WSIB is open to candidates who may require employment-based visa sponsorship. Sponsorship decisions are made based on position requirements, business needs, candidate qualifications, and applicable immigration regulations.

The WSIB is an equal opportunity employer. Women, people of color and those representing diverse ethnicities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.  

Employees may be eligible for the following benefits: 

Medical, Dental, and Vision for employee & dependents; Public Employees Retirement System (PERS); Vacation, Sick, and other Leave; 11 Paid Holidays and 1 Personal Holiday per year; Public Service Loan Forgiveness; Long Term Disability; Life Insurance; Deferred Compensation Programs; Dependent Care Assistance Program (DCAP); Flexible Spending Arrangement (FSA); Employee Assistance Program; Commute Trip Reduction Incentives; professional development opportunities; flexible work schedules; and participation in the Combined Fund Drive; and SmartHealth.

An overview of benefits of state employment and WSIB specifically can also be found on our website. 

The WSIB is committed to the full inclusion of all qualified individuals. As part of this commitment, the WSIB will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits. 

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays 
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. 

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave 
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. 

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.  

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave 
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

Supplemental Questions

Required Question

Agency Information

EmployerState of WashingtonAddress View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504 Website http://www.careers.wa.gov