Administrative Assistant

Alliant Insurance Services is one of the nation’s largest and fastest-growing insurance brokerage and consulting firms. We operate through a network of specialized national platforms and local offices to offer our clients a comprehensive portfolio of solutions built on innovative thinking and personal service. Alliant is changing the way our clients approach risk management and benefits, so they can capitalize on new opportunities to grow and protect their organizations.

More information is available on the company's website at: www.alliant.com.

Hybrid work schedule: In-office requirement.

SUMMARY 

Responsible for providing administrative support to executive and management personnel. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  

Manages calendars, requiring interaction with both internal and external management and assistants to coordinate a variety of complex meetings;

Processes incoming and outgoing communications (phone, email, ground and express delivery, etc.) on behalf of management;

Prepares correspondence, presentations and spreadsheets; edits for punctuation and grammar;

Handles on-going projects and tasks, such as invoice and expense processing, as per department requirements;

Coordinates administrative activities for management team, working with various other departments as needed;

Coordinates travel for management, including air transportation, rental cars, hotel accommodations;

Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information);

Other duties as assigned.

QUALIFICATIONS 
EDUCATION/EXPERIENCE

High School Diploma or equivalent combination of education and experience

One (1) or more years of related administrative or general office experience

Experience and general knowledge of the commercial insurance industry

SKILLS

Excellent verbal and written communication skills

Good customer service skills, including telephone and listening skills

Good planning, organizational and prioritization skills

Ability to work within a team and to foster teamwork

Ability and motivation to work independently

Ability to interface with executives – internal and external

Proficient in Microsoft Office Suite

#LI-KG1

We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer.

For immediate consideration for this position, please click on the "Apply" button.

Alliant Insurance Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on their qualifications and ability without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, sexual orientation, and gender identity), national origin, ancestry, physical or mental disability, medical condition, marital status, age, genetic information, or status as a protected veteran, in accordance with applicable federal, state, and local laws, including California law.

Applicants are protected under Federal law from discrimination. If you need an accommodation to complete the application process or would like to review these materials in an alternative format, please reach out to [email protected]

For more information on Alliant Insurance Service's benefits, please visit www.alliant.com/about/careers/benefits