Administrative Assistant - Human Resources

Grain Valley Schools is seeking a detail-oriented and service focused Departmental Administrative Assistant to support the day-to day operations of the Human Resources Department.  This role plays a vital part in ensuring smooth, efficient HR processes while providing exceptional support to employees, applicants, and community members.   

Essential Duties and Responsibilities:

• Greet and assist internal and external customers with Human Resources inquiries in a professional and welcoming manner
• Maintain district personnel files, both hard copy and electronic, ensuring accuracy and confidentiality
• Complete employment verification requests in a timely manner
• Coordinate benefit enrollment for new hires and assist with the annual open enrollment process
• Support new hire orientation and onboarding activities
• Prepare and process purchasing requisitions for the department
• Process tuition reimbursement requests for certified staff
• Create and manage employee ID badges
• Provide general administrative and operational support to the Human Resources Department
• Perform other related Human Resources duties as required and assigned

Requirements, Skills, and Abilities: 

• Previous clerical or administrative experience required, experience in Human Resources preferred
• High school diploma or equivalent required; post-secondary coursework or degree in Human Resources, Business Administration, or related field preferred
• Basic understanding of HR functions including, onboarding, benefits administration, employee records and compliance
• Strong organizational, time management and multi-tasking skills
• Ability to learn new procedures, processes and district HR software systems; experience with HRIS and applicant tracking systems is a plus
• Proficiency in Microsoft Office; experience with Google Workplace preferred
• Ability to organize work, set priorities, and perform effectively in a fast-paced environment
• Excellent customer service skills with the ability to address issues promptly and professionally
• Strong written and verbal communication skills for interactions with both the public and district employees
• Professional, courteous demeanor when working with employees, applicants and external partners
• Demonstrated ability to handle sensitive information with the highest level of confidentiality

Work Environment:

• 12-month, full-time position
• Reports to Director of Human Resources