Administrative Assistant II - Accounting and Business Services - Huntsville (041313)

JOB SUMMARY

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

 

ESSENTIAL FUNCTIONS

A. Prepares, compiles, reviews, and organizes accounting documents to include purchase orders and vouchers; verifies document information and assists in researching discrepancies; and distributes reports and documents.

B. Assists in reviewing department and vendor accounting records for accuracy; provides liaison with other departments and vendors regarding payment documents; responds to inquiries and explains rules, regulations, policies, and procedures; and researches vendor identification files.

C. Maintains files and records; reviews and posts information to agency records; and performs data entry, retrieval, and data searches in an automated accounting system.

D. Opens, stamps, classifies, sorts, and routes mail; transports documents, supplies, equipment, and materials; receives, stores, and issues stock items; and maintains materials and supplies.

* Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. One year full-time, wage-earning customer service, accounting clerical, clerical, secretarial, administrative support, or technical program experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.

3. Accounting or bookkeeping experience preferred

B. Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

3. Skill to communicate ideas and instructions clearly and concisely.

4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

5. Skill to interpret and apply rules, regulations, policies, and procedures.

6. Skill in problem-solving techniques.

7. Skill in the use of computers and related equipment in a stand-alone or local area network environment.

8. Skill to perform arithmetic computations.

9. Skill to prepare and maintain complex records and files in an automated system.

10. Skill to plan work in order to meet established guidelines.

 

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

*!

The Texas Department of Criminal Justice (TDCJ) is transitioning to a new online application system to help streamline and expedite the process. All submissions for this position must be submitted through the new application system. Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted.

Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Questions regarding this posting may be directed to:

Harmony Lopez
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX   77340
PH (936) 437-3139
EMAIL [email protected]

*!

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

Texas State Auditor's Office - Job Descriptions

 

*!

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.