Administrative Assistant III - Commissary and Trust Fund - Huntsville (920021)

JOB SUMMARY
Performs complex administrative support work. Work involves providing administrative support 
including disseminating information; assisting with maintaining filing systems; and preparing and 
editing reports and documents. Works under general supervision with moderate latitude for the use 
of initiative and independent judgment.

ESSENTIAL FUNCTIONS
A. Participates in the planning and execution of an agency program; assists in the development of 
administrative and technical assistance policies and procedures; and assists in reviewing and 
seeking solutions to problems.
B. Prepares and disseminates information concerning agency programs and procedures; 
prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; 
compiles and enters data for charts, graphs and databases, makes calculations, and prepares 
administrative and statistical reports; and performs word processing.
C. Maintains filing, record keeping, and records management systems to include automated 
information systems; and assists in the preparation of presentations for administrative and 
executive meetings.
D. Provides liaison with agency staff, other agencies, and private organizations; coordinates work 
with organizational units of the agency; processes incoming and outgoing telephone calls; and 
responds to inquiries regarding rules, regulations, policies, and procedures.
E. Attends meetings, takes notes, prepares minutes for supervisor’s review, and distributes related 
information; schedules and coordinates appointments, interviews, and conferences; and makes 
travel arrangements and prepares related documents.
* Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative 
support, or technical program support experience. Fifteen semester hours from a college or 
university accredited by an organization recognized by the Council for Higher Education 
Accreditation (CHEA) or by the United States Department of Education (USDE) may be 
substituted for each six months of experience.
3. Computer operations experience preferred. 
4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, 
spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
1. Knowledge of office practices and administrative procedures.
2. Knowledge of business terminology, spelling, punctuation, and grammar.
3. Knowledge of agency and departmental organizational structure, policies, procedures, 
rules, and regulations preferred.
4. Skill to communicate ideas and instructions clearly and concisely.
5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the 
public. 
6. Skill to interpret and apply rules, regulations, policies, and procedures.
7. Skill in problem-solving techniques.
8. Skill to prepare and maintain complex records and files in an automated system.
9. Skill in the use of computers and related equipment in a stand-alone or local area network 
environment. 
10. Skill to review technical data and prepare technical reports. 
11. Skill in the use of Microsoft Office Suite or equivalent to include word processing, 
spreadsheet, database, or presentation software programs.
12. Skill in the electronic transmission of communications.
13. Skill to operate a 10-key calculator by touch.
14. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend 
repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, 
lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor 
equipment.
B. Conditions include working inside, working around machines with moving parts and moving 
objects, radiant and electrical energy, working closely with others, working alone, working 
protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include 
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and 
automobile.

*!

Please note that applications submitted via handwritten forms, email, mail, or fax will not
be accepted. Your job application must be completely filled out and include all
employment, do not limit employment to the past 10-15 years. Your application must
contain complete job histories, which include job titles, name of employer, dates of
employment, supervisor’s name and phone number, and a description of duties
performed, and whether it was full-time or part-time and hours per week. If any of this
information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our
interview process, please inform the hiring representative who contacts you to schedule
your interview. Whenever possible, please give the hiring representative sufficient time
to consider and respond to your request.
Only candidates selected for an interview will be contacted.
*Outside applicants will be required to submit to pre-employment drug testing as a
condition of employment.*
Questions regarding this posting may be directed to:

Harmony Lopez
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX   77340
PH (936) 437-3139
EMAIL [email protected]

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*!

The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.