Administrative Assistant III - Detainer and Emergency Absence - Classification and Inmate Transportation Division (035245)

JOB SUMMARY
Performs complex administrative support work. Work involves providing administrative support 
including disseminating information; assisting with maintaining filing systems; preparing and editing 
reports and documents; and providing guidance to others. Works under general supervision with 
moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS
A. Participates in the planning and execution of agency programs; assists in the development of 
administrative and technical assistance policies and procedures and in analyzing and seeking 
solutions to problems; and responds to inquiries regarding rules, regulations, policies, and 
procedures. 
B. Prepares, edits, and distributes correspondence, reports, forms, and documents; coordinates 
the processing of inmate-related documents; and develops, coordinates, and maintains filing, 
record keeping, and records management systems.
C. Prepares, interprets, and disseminates information concerning agency programs and 
procedures; and provides liaison with program staff, other departments, organizations, and local, 
state, and federal law enforcement and corrections agencies.
D. Performs criminal information searches and retrieval using Texas Department of Public Safety 
criminal history system access.
E. Trains others and provides technical assistance in the program area.
* Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative 
support, technical program support, or criminal justice experience. Fifteen semester hours 
from a college or university accredited by an organization recognized by the Council for 
Higher Education Accreditation (CHEA) or by the United States Department of Education 
(USDE) may be substituted for each six months of experience.
3. Experience in inmate classification preferred.
* Must have or be able to obtain a certificate of course completion for the Texas Law 
Enforcement Telecommunications System (TLETS) policy and procedures training from the 
Texas Department of Public Safety within six months of employment date.
Must meet and maintain TLETS access eligibility for continued employment in position.
 For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html
B. Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of business terminology, spelling, punctuation, and grammar.
3. Knowledge of agency and departmental organizational structure, policies, procedures, 
rules, and regulations preferred.
4. Skill to communicate ideas and instructions clearly and concisely. 
5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the 
public. 
6. Skill to interpret and apply rules, regulations, policies, and procedures.
7. Skill in problem-solving techniques. 
8. Skill in the use of computers and related equipment in a stand-alone or local area network 
environment.
9. Skill to prepare and maintain accurate records, files, and reports.
10. Skill to review technical data and prepare technical reports.
11. Skill in the use of Microsoft Office Suite or equivalent to include word processing, 
spreadsheet, database, or presentation software programs.
12. Skill to train others.
13. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend 
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, 
alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate 
motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving 
objects, radiant and electrical energy, working closely with others, working alone, working 
protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include 
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and 
automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not
be accepted. Your job application must be completely filled out and include all
employment, do not limit employment to the past 10-15 years. Your application must
contain complete job histories, which include job titles, name of employer, dates of
employment, supervisor’s name and phone number, and a description of duties
performed, and whether it was full-time or part-time and hours per week. If any of this
information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our
interview process, please inform the hiring representative who contacts you to schedule
your interview. Whenever possible, please give the hiring representative sufficient time
to consider and respond to your request.
 Only candidates selected for an interview will be contacted.
 

 *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*
 

Questions regarding this posting may be directed to:

Zilleah Ross
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX   77340
PH (936) 437-3150
EMAIL [email protected]

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

Texas State Auditor's Office - Job Descriptions

The State of Texas is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in employment or the
provision of services. You may make copies of this application and enter different
position titles, but each copy must be signed. Resumes will not be accepted in lieu of
applications, unless specifically stated in the job vacancy notice.