ADMINISTRATIVE COORDINATOR

POSITION OVERVIEW

APPLICATION ACCEPTED FROM: DIVISION ONLY
DIVISION/ SECTION: Director's Office / Chief of Staff
Workday & Hours: Monday - Friday - 8:00am to 5:00pm ***subject to change***

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Provides high-level professional administrative and organizational support to ensure smooth operations within the Director's office. This position will manage schedules, coordinate meetings, and prepare reports, correspondence, and presentations for the Public Health Director. Serves as a liaison between the Director and internal or external stakeholders, handling meeting and presentation inquiries and assisting with project tracking and special initiatives to support the Director’s strategic priorities.

The Administrative Coordinator will:

• Prepares, edits and revises department/division correspondence; prepares, edits and revises procedures manuals.
• Plan, initiate and implement programs and services to meet the immediate and long-range needs of one or more city departments.
• Prepares speeches and/or remarks for the department/division head; assists as needed with news releases and public relations; responds to the press, officials, clients and the general public on more sensitive department/division issues.
• Assists the department/division in the effective discharge of responsibilities by furnishing analyses, appraisals, recommendations and information concerning the activities and programs reviewed.
• Attend meetings and conferences involving public and private groups and city officials as representatives of the department/division head and acts as liaison on matters involving other departments.
• Researches, analyzes and reviews new vendors, equipment, services and regulations.
• Participates in special projects as assigned by the department/division head.
• May coordinate division/department financial operations, including budget planning, integration and oversight, project cost analysis, expenditure control and accounting procedures.
• May coordinate the planning, research, presentation, promotion and evaluation of special programs such as grants.
• May supervise, guide, train or evaluate staff.

WORKING CONDITIONS
Although not a supervisory classification, occasionally a few positions may require supervisory responsibilities.  The position is physically comfortable; the individual has discretion about walking, standing, etc.  There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.  Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS:
Five years of administrative experience are required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. 

A Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience.
Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

PREFERENCES

Bilingual Candidates preferred.

***Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.***

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED 
The selection process will involve application review and/or Interview.  The department may administer skills assessment test. 

SAFETY IMPACT POSITION - NO
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
  
PAY GRADE - 26
  
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. 
  
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
   
To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).
   
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1).  If you need login assistance or technical support call 855-524-5627.
   

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. 
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.  Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.  
  
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.  

Benefits

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html
 

Supplemental Questions

Required Question

Agency Information

EmployerCity of HoustonAddress 901 Bagby St

Houston, Texas, 77002 Website https://www.houstontx.gov/