ADMINISTRATIVE PROGRAM MANAGER 3

About the Department

OUR MISSION

More than half of our precious land is in a flood plain, and 41 percent of the continental U.S. drains into the Mississippi River Basin. This creates a unique situation in our state, where flooding is a part of the history we share, and a part of the future we are working hard to control.

OVERVIEW OF THE ROLE

The Administrative Program Manager 3 serves as the central operational leader for the Levee District, directing all human resources, fiscal management, and office administration. This role is responsible for establishing office procedures, overseeing critical functions like payroll and purchasing, and collaborating with leadership to prepare budgets and financial statements. Additionally, the manager ensures strict compliance with Civil Service rules, manages employee relations, and oversees safety and medical coordination programs.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Appreciation: The ability to express timely, specific, and sincere appreciation for others' actions, efforts, or qualities.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Position Duties

Minimum Qualifications

Other Qualifications

Job Duties:

• Establishes and implements work procedures, policies, standards, goals and objectives, and priorities for the Levee District office.  Plans, organizes, and directs all office operations such as Payroll, Accounts Payable, Permits, Purchasing, Safety and Worker’s Compensation.  
• Oversees budget and fiscal operations of the district.  Trains employees in performance of job duties. Assigns and reviews work of subordinates, controls time and attendance, counsels’ subordinate employees, recommends disciplinary action where appropriate.  
• Consults with external and internal auditors and the Director regarding the financial operations of the district. Assists the Director in preparation of the budget and works with the CPA in preparation of the annual financial statements.    
• Update monthly minutes to be incorporated into Minute Book. Works with Levee Board Superintendent to promote increased safety awareness among employees. Serves as liaison between the district, physicians, and employees for pre-employment physical, CDL physicals, and post-accident physicals.
• Directs the entire Human Resource Program for the district.  Counsels’ employees and management on Civil Service rules and state and federal laws pertinent to employee relations activities.  
• Analyzes hiring and promotional practices to ensure that the district is in compliance with current laws. Meet with agency management and board members to address changes they wish to pursue relative to classification needs and organizational structure. 
• Advise management and the Board of Commissioners of what course of action and procedures are best utilized to address such changes. Ensures that all approvals are secured prior to taking any action relative to the filling of a vacancy or a change in employee status.  
• Confers with Civil Service representatives regarding new and revised jobs or changes to existing jobs and the implementation of special pay rules.  Prepare and submit job descriptions for submittal to Civil Service.
• Administers the Continuous Performance System for the District.  Works with Supervisors and Management to ensure that expectations are defined to enhance the effectiveness and efficiency of the agency.  
• Drafts disciplinary actions for review by Executive Director by gathering information, documenting behavior, making recommendations on actions to take in response to employee behaviors, training supervisors in these matters, notifying employees of their rights and appeals process, and educating employees on the grievance process. Conducts research to ensure accuracy of allegations.  
• Consult with legal counsel to ensure that all legal facets of the action have been addressed. Administers the District’s drug program.  Serves as liaison between the district and the testing facility. 
• Supervises the preparation of bi-weekly payroll checks, ensuring that wages, garnishments, and deductions are correctly processed.  Ensures that the district’s quarterly and annual reports and employee W-2's are processed in a timely manner.  Oversees all facets of the Louisiana State Employees’ Retirement System.

Position-Specific Details:
Appointment Type: Promotion - only agency employees will be considered 
Career Progression: This position does not participate in a Career Progression Group. 
Compensation: The salary offered will be determined based on qualification and experience. 
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score or assessment is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:

Kristy Jewell

Atchafalaya Basin Levee District 

[email protected]

225-387-2249

Benefits

Supplemental Questions

Required Question

Agency Information

EmployerState of LouisianaAddress 1201 N 3rd St

Baton Rouge, Louisiana, 70802 Phone(866) 783-5462
Website http://agency.governmentjobs.com/louisiana/default.cfm