Administrative Program Specialist A

About the Department

The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation, and consultation for adults. Programs include inpatient interventions, jail-based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long-term psychiatric are in coordination with the total system of care in Louisiana.

Position Duties

Minimum Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Other Qualifications

Job Duties:

In this role, you will:

• Coordinate department activities such as meetings, departmental correspondence, communications, and administrative processes to support the efficient operation of the Fiscal Department.

• Serve as administrative support for the Fiscal Director by coordinating schedules, preparing meeting materials, documenting meeting minutes, tracking follow-up items, and assisting with completion of assigned administrative activities.

• Maintain Fiscal Department documentation including minutes of meetings, timekeeping records, approvals, licenses, tax identification numbers, policies, procedures, correspondence, reports, and other departmental records.

• Support workflow improvements and assists with policy implementation by coordinating dissemination of policies, procedures, and administrative directives to department staff and ensuring receipt and documentation of required acknowledgements.

• Maintains and enter employee time and attendance information to ensure accuracy, identify discrepancies, coordinate corrections, and obtain required approvals.

• Serve as a point of contact for staff and external partners regarding fiscal procedures, timekeeping requirements, administrative processes, documentation requirements, and departmental operations.

• Assist the Fiscal Director, Program Manager A, and CEO in preparing preliminary budget documents by performing research, requesting information from appropriate sources, compiling supporting documentation, and entering information into budget spreadsheets for management review.

• Assist the Fiscal Director in ensuring compliance with applicable state and federal requirements by maintaining documentation, tracking required information, coordinating submissions, and organizing records for review.
  
  

Position-specific Details:

Appointment Type:  Probational, Promotional, or Detail to Special Duty 

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. 

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Leigh Moore 

ELMHS HR

[email protected]

225-634-0680

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.  

Benefits

Supplemental Questions

Required Question

Agency Information