Administrative Services Manager 1

Onsite$43,357 - $75,789/yrPosted today

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Job details

Location: Kanawha County, West Virginia
Work type: Onsite
Compensation: $43,357 - $75,789/yr
Posted: today
Apply on: governmentjobs.com

About this role

About the Department

The Division of Administrative Services (DAS) is seeking a highly qualified professional to serve as an Administrative Services Manager 1 within the Asset, Fleet, and Purchasing Section. Operating under administrative supervision, this advanced-level supervisory position is responsible for directing and overseeing the execution of both simple and complex contracts, procurement functions, and fleet and asset operations for various agencies under the Department of Homeland Security as well as the DAS itself. The successful candidate will ensure that all departmental activities remain in strict compliance with state laws, rules, and all applicable organizational policies and guidelines.

In this role, you will manage the end-to-end procurement lifecycle by writing, reviewing, publishing, evaluating, and awarding bids for goods and services within assigned timeframes. You will actively monitor and maintain awarded contracts throughout their duration to guarantee that customer agencies, facilities, and vendors remain in full compliance with all terms and conditions. Key duties include assigning work projects to team members, tracking and ensuring tasks are complete, reviewing and approving contracts before AG approval, and conducting thorough market research to source cost-effective goods. Implements and writes changes to contracts for renewal, price adjustment or changes to other terms and conditions. To support fiscal planning, you will project annual quantities, coordinate deliveries, and communicate projected costs directly to the fiscal section to secure proper funding.

Additionally, this position carries vital oversight and administrative authority. You will serve as an authorized purchasing card (P-Card) holder and utilize the wvOASIS system to review and approve purchasing, asset, and fleet documents, including requests for quotations (RFQs) drafted by customer facilities prior to publishing. Finally, a significant portion of this role involves leadership and professional development, as you will directly manage, train, and support DAS Asset, Fleet, and Purchasing staff, along with customer agency personnel, in all relevant procedural processes.

Click The APPLY Link To Apply Online.

Minimum Qualifications

Training: Graduation from a regionally accredited college or university with a degree in the area of assignment.

Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis.

Experience: Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.

Special Requirement: A valid driver's license may be required.

Other Qualifications

Approved Special Agency Substitution: Four (4) years of full-time or equivalent part-time paid administrative, professional, supervisory and/or lead work experience. OR A Master's degree from a regionally accredited college or university may substitute for two (2) years of the required experience

Benefits

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.

Supplemental Questions

The minimum qualifications for this job title are: Training: Graduation from an accredited college or university with a degree in any field. Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis. Experience: Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience. Special Agency Substitution: A Master’s degree from a regionally accredited college or university may substitute for two (2) years of the required experience. Special Requirement: A valid driver's license may be required. Please note: All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: [email protected] YOU DO NOT HAVE TO VERIFY HIGH SCHOOL GRADUATION OR THE EQUIVALENT. PLEASE DO NOT SEND HIGH SCHOOL DIPLOMAS OR TRANSCRIPTS. You must only submit this documentation ONE TIME; please DO NOT SUBMIT DUPLICATE COPIES. Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resumé in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resumé. Before answering the following questions, please familiarize yourself with the official West Virginia Division of Personnel definitions for "administrative" experience and "supervisor" to help guide your responses in determining whether or not you have the required qualifying experience: "Administrative" - Work activities relating to a principal mission or program of an agency or subcomponent thereof that supports that agency's mission or program. This involves analyzing, evaluating, modifying, and/or developing programs, policies, and procedures that facilitate the work of agencies' objectives while applying relevant analysis, theory, and principles. "Supervisor" - Formally delegated responsibility for planning, assigning, reviewing and approving the work of two (2) or more full-time or part-time equivalent employees. The supervisor's overall role is to communicate organizational needs, oversee employees' performance, provide guidance, support, identify development needs, and manage the reciprocal relationship between staff and the organization so that each is successful. Temporary employees are not included for purposes of this definition. There are four (4) ways that you can qualify for this job title (that is, 4 different combinations of qualifying training and experience to meet the minimum qualifications). The ways that you can qualify are: 1) Having a Bachelor’s degree from an accredited college or university in any field *AND* at least four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in the area of employment described in the job posting. 2) Having a Bachelor’s degree (or higher) from an accredited college or university in any field *AND* a Master’s degree (in any field) from a regionally accredited college or university *AND* at least two (2) years of full-time or equivalent part-time paid administrative or supervisory experience in the area of employment described in the job posting. 3) Having a total of at least eight (8) years of full-time or equivalent part-time paid administrative or supervisory experience in the area of employment described in the job posting. 4) Having a combination of successfully completed undergraduate college or university semester hours *AND* full-time or equivalent part-time paid administrative or supervisory experience in the area of employment described in the job posting to equal a total of eight (8) years. Undergraduate college and university semester hours can substitute for the qualifying experience at the rate of every thirty (30) semester hours substitutes for one (1) year of qualifying experience. If you have any issues with this conversion, or need help converting quarter hours to semester hours, please contact Staffing and Recruitment at the West Virginia Division of Personnel at (304)-414-1852. How many total years of full-time or equivalent part-time paid administrative or supervisory experience do you have? Please be sure to select the option that also matches the way in which you meet the minimum qualifications as described above.

I have a Bachelor’s degree (in any field) with less than four (4) years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have a Bachelor’s degree *AND* a Master’s degree (in any field) *AND* less than two (2) years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have less than eight (8) years of full-time or equivalent part-time paid administrative or supervisory experience (or I have a combination of undergraduate college semester hours and qualifying work administrative or supervisory experience that equals less than 8 years).
I have a Bachelor’s degree (in any field) with four (4) to less than nine (9) years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have a Bachelor’s degree (in any field) *AND* a Master’s degree (in any field) *AND* two (2) to less than seven (7) years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have a total of eight (8) to thirteen (13) years of full-time or equivalent part-time paid administrative or supervisory experience (or a combination of undergraduate college semester hours and qualifying work administrative or supervisory experience to equal a total of 8 to less than 13 years).
I have a Bachelor’s degree (in any field) with nine (9) to less than fourteen (14) years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have a Bachelor’s degree (in any field) *AND* a Master’s degree (in any field) *AND* seven (7) to less than twelve (12) years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have a total of thirteen (13) to less than eighteen (18) years of full-time or equivalent part-time paid administrative or supervisory experience (or a combination of undergraduate college semester hours and qualifying work administrative or supervisory experience to equal a total of 13 to less than 18 years).
I have a Bachelor’s degree (in any field) with (14) or more years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have a Bachelor’s degree (in any field) *AND* a Master’s degree (in any field) *AND* twelve (12) or more years of full-time or equivalent part-time paid administrative or supervisory experience; *OR* I have a total of eighteen (18) or more years of full-time or equivalent part-time paid administrative or supervisory experience (or a combination of undergraduate college semester hours and qualifying work administrative or supervisory experience to equal a total of 18 or more years).

Special Requirement: A valid driver's license may be required (if this is required, it will be clearly stated in the posting). Do you have a valid driver's license?

Yes, I have a valid driver's license.
No, I do not have a valid driver's license.

Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
Some college: 36 semester hours Spring 2021–Fall 2021 Marshall University
Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
Licensure/Certification: West Virginia Professional Engineering License 2024

Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports These documents will be removed from your profile if submitted.

I consent to the above statement.

Required Question

Agency Information

EmployerWest VirginiaAddress 1900 Kanawha Blvd. East
Building 3 Suite 500
Charleston, West Virginia, 25305 Phone(304) 558-3950
Website http://personnel.wv.gov

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About West Virginia

West Virginia

Kanawha County, West Virginia

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