Administrative Specialist- Engineering (Infrastructure Rehabilitation)
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Apply to Administrative Specialist- Engineering (Infrastructure Rehabilitation) at City of Houston, TXJob details
- Location
- Houston, Texas
- Work type
- Onsite
- Compensation
- $55,484 - $60,554/yr
- Posted
- yesterday
- Apply on
- governmentjobs.com
About this role
POSITION OVERVIEW
Applications accepted from: ENGINEERING AND CONSTRUCTION DIVISION EMPLOYEES ONLY
Service Line/Section: Infrastructure Rehabilitation
Reporting Location: 611 Walker
Workdays & Hours: Monday - Friday 8 am - 5 pm*
*Subject to change
GENERAL SUMMARY:
Houston Public Works is seeking an Administrative Specialist to join its Street Rehabilitation Team. Successful candidate will perform analytical and administrative functions associated with supporting the activities of the assigned section. Must work well in a fast-paced team environment, be able to effectively handle multiple tasks, and demonstrate excellent leadership, communication, customer service, and initiative.
RESPONSIBILITIES:
- Interprets and disseminates administrative policies and procedural revisions for staff implementation.
- Drafts and implements standard operating procedure (SOP) revisions.
- Provides guidance to department staff in various activities necessary to attain operational goals.
- Composes correspondence, directives, speeches, etc.; prepares drafts on various departmental matters and edits material as required.
- Prepares and analyzes the department's annual budget and budget revisions; manages expenditures and monitors line item balances.
- Responds to written and telephone inquiries, requests and complaints from the general public.
- Conducts studies of department organization and operation; coordinates preparation of report on findings and offers recommendations concerning various problems.
- Represents department head at designated conferences, meetings, and public events.
- Assists as needed in producing public information activities, including preparing news releases, brochures, visual presentations, etc.
- Participates in special projects as assigned.
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
This is a Department of Houston Public Works Emergency Management position at the Tier II Level.
MINIMUM REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts or a related field.
Three years of administrative experience are required. Professional administrative experience may be substituted for the above education on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to applicants with
- Excellent communication skills.
- Handle multiple assignments simultaneously, are detail-oriented, and are committed to quality work.
- Exhibit initiative and a willingness to take ownership of assignments.
- Seek alternative means and methods to add value to role.
- Demonstrate a willingness to learn and perform a wide range of duties.
- Demonstrate excellent time management skills with an ability to adapt to changing priorities and multiple interruptions.
- Perform at an advanced level in Microsoft Word, Outlook, Excel, and PowerPoint.
- Valid driver's license with compliance to COH driving policy (AP 2-2)
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION: Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 21
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6049.
If you need special services or accommodations, call (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Benefits
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
- Medical
- Dental
- Vision
- Wellness
- Supplemental Insurance
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 13 city holidays, plus one floating holiday
- Compensable Sick Leave
- Personal Leave
- Flexible schedules
- Hybrid-Telework for eligible positions
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Paid Prenatal, Parental and Infant Wellness Leaves
- Healthcare Flexible Spending Account
Supplemental Questions
- Yes
- No
- Less than High School Diploma/GED
- High School Diploma/GED
- Associate's Degree
- Bachelor's Degree or higher
- Business Administration
- Liberal Arts
- A related field of study
- A non-related field of study
- I do not have a degree
- Less than 3 years
- 3 years but less than 5 years
- 5 years but less than 7 years
- 7 years but less than 9 years
- 9 or more years
- I do not have any experience
- MS Word
- MS Excel
- MS PowerPoint
- MS Visio
- MS Outlook
- MS Access
- INFOR IPS or other work order tracking system
- Contract Management System (CMS)
- Adobe Pro
- None listed above
- Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movementtechniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.
- Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.
- Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands:concepts, planning, operations, execution, modification, interruption, use personalized toolbars,perform some programming in VBA.
- No experience
- Basic Microsoft Word: open, create, save and modify documents, format the documents for printing, using the printer menu to preview documents before they are printed and print the pages,change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.
- Intermediate Microsoft Word: using Mail Merge in Word to personalize business letters for an entire mailing list or creating posters and other graphics-heavy documents in Publisher, create mailing labels, insert footnote and end note, create bookmark, insert a cross reference to a bookmark, insert a link into a document, design and create a simple form, save form as template, enable revision tracking in a document, accept or reject revision, protect a revision from modification by others, compare two documents side by side, combine two documents into one,insert and delete a comment into a document.
- Advance Microsoft Word: use mail merge to create documents, recipient lists, insert fields, prepare and existing list for use in mail merge, delete items that you have performed (copy chart and title and paste), replace check box with symbol, print out checklist and check the appropriate boxes, import subdocument, split document into two documents, create a table of contents.
- No experience.
- Records Management
- Compile and Analyze Data
- Preparation of reports in MS Excel and MS Word
- Draft correspondence
- DocuSign
- Powerpoint presentation creation
- Create/maintain Access Database
- Researching and responding to TPIA requests
- None listed above
- Excellent communications (both verbal & written)
- Strong analytical and organizational planning
- Preparing various reports for Executive Level Management
- Developing operational policies and procedures
- Handle multiple assignments simultaneously
- Detail oriented
- Capable of working independently
- None of the above
- Yes
- No
Required Question
Agency Information
EmployerCity of HoustonAddress 901 Bagby StHouston, Texas, 77002 Website https://www.houstontx.gov/