Administrative Support - Human Resources

REPORTS TO:
Director of Human Resources

EMPLOYMENT STATUS:
Regular, full-time
Paygrade 20

FLSA STATUS:
Non-Exempt

POSITION SUMMARY:
Provide support to the Human Resource office by performing a variety of office management, secretarial, and organizational duties.

ESSENTIAL FUNCTIONS:

• Provides comprehensive HR services to employees, candidates, and community members.
• Communicates human resource policies and procedures to staff.
• Manage FMLA and other paid and/or unpaid leaves for district staff.   
• Assists in the maintenance of job descriptions and personnel files, including leave, benefits, and compliance with HR policies, procedures, and regulations.
• Maintain the classified employee seniority list and investigate and correct discrepancies if reported.
• Assist with the monthly preparation of HR board agenda items.
• Assist with the hiring process and manage classified substitute, supplemental, and other as-needed positions, screening, onboarding, and annual intent of employment.
• Provides guidance to candidates on licensing and certification requirements and tracks employee credentials
• Handles administrative tasks, such as processing requisitions, scheduling appointments, and maintaining records
• Assists with onboarding, offboarding, employee training and development programs, and assists with maintaining HR information systems
• Coordinates and facilitates various HR initiatives, such as new hire orientation, employee engagement programs, and performance management
• Oversee the background check process for all district staff, including supplemental positions and classified substitutes.
• Receive, track and process certified and classified tuition reimbursement requests and year-end payout.
• Complete verification of employment requests (written and verbal) for current and prior district employees.  
• Ensures compliance with federal, state, and local employment laws and regulations.
• Assist in absence management software administration: run reports, manage substitutes, monitor absences, update information, and answer questions as needed.
• Performs other duties as assigned by the Director of Human Resources   
• Maintain the confidentiality of information that is not public domain.
   

OTHER DUTIES AND RESPONSIBILITIES:

• Provide administrative support to other departments as needed.
• Participate in training sessions as needed to stay current with technology and office practices.
• Observe all safety and health regulations of the school district.
• Maintain an appropriate personal appearance.
• Perform other duties as assigned by the Assistant Superintendent.

QUALIFICATIONS:

• High School diploma.
• Prior experience in an administrative or support role.
• Alternative to the above qualifications, as the Superintendent and/or Board of Education may find appropriate.

 REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Well-developed oral and written communication skills.
• Competence with computers and office machines, and a willingness to continuously upgrade those skills.
• Strong organizational skills and ability to prioritize tasks.
• Ability to work cooperatively with all staff.
• Ability to adapt to change quickly and to accept new and challenging tasks as they arise.
• Ability to work on multiple projects in the presence of frequent interruptions.

  EQUIPMENT OPERATED:

• Computer/printer
• Fax machine
• Copier
• Calculator
• Various other office machines and tools.

WORKING CONDITIONS:

• Repetitive hand motions (typing/computer).
• Potential exposure to blood or other bodily fluids and tissue.
• Occasional operation of a vehicle in inclement weather.
• Regular requirement to sit, stand, walk, talk, hear, see, read, reach, stretch with hands and arms, stoop, crouch, and kneel.
• Occasional requirement to climb a ladder and to lift, carry, push, and pull various items, up to 25 lbs.

NOTE:  The above lists may not be ranked in order of importance. 

CONDITIONS OF EMPLOYMENT:

• Length of Employment:  One Year Limited Contract
• Salary:  Based on current classified salary schedule with appropriate experience and training
• Fringe Benefits:  Based on current classified handbook

ADDITIONAL INFORMATION:

Please submit a letter of interest and resume to the online application.  Please do not send materials through U.S. mail or by e-mail; all documents should be uploaded to your application.  
If your qualifications meet our needs, we will contact you for further information and a possible interview.

The Marysville Exempted Village School District is an EQUAL OPPORTUNITY EMPLOYER and is in compliance with SECTION 504 OF THE REHABILITATION ACT OF 1973.