Admissions Administrator - Physician Assistant Studies Hybrid Program

%3Cp%3EThe University of Pittsburgh is seeking a qualified Admissions Administrator to support the Department of Physician Assistant Studies of the School of Health and Rehabilitation Sciences. %26nbsp;This position will work to support admissions in the PA Studies Hybrid Program.%3C/p%3E%3Cp%3E%3Cbr%3ESupport includes comprehensive administrative management of student recruitment, admissions, and enrollment processes throughout the academic year. %26nbsp;The incumbent must have strong interpersonal skills to develop a rapport and good working relationship with prospective applicants, current students, staff, faculty and University Departments and stakeholders, both internal and external. %26nbsp;The incumbent must also have strong organizational and project management skills. %26nbsp;%26nbsp;%3C/p%3E%3Cp%3E%3Cbr%3EA qualified candidate must possess at least an associate’s degree in a relevant field and 3 years of relevant administrative experience, preference for 1 year of admissions experience. Combination of education and relevant experience will be considered in lieu of education requirement.%3Cbr%3EThe Admissions Administrator must be familiar with University policies and procedures and be able to make decisions and work independently.%3C/p%3E%3Cp%3E%3Cstrong%3EJOB DUTIES%3C/strong%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cstrong%3EManagement of Student Admissions process%3C/strong%3E%3Cbr%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;Percentage of Time: 80%%3Cbr%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;Responsibilities/Duties:%3Cul%3E%3Cli%3EMaintain full oversight and management of Centralized Application Service for Physician Assistant Students (CASPA) for Hybrid%3Cul%3E%3Cli%3EStay up to date on CASPA function and optimization%3C/li%3E%3Cli%3ETrain faculty and staff as needed%3C/li%3E%3Cli%3EGrant appropriate user access%3C/li%3E%3Cli%3EEnsure that program portals are configured appropriately each year%3C/li%3E%3Cli%3EEnsure that rubrics are updated appropriately each year%3C/li%3E%3Cli%3EEnsure that all correspondence templates are updated appropriately each year%3C/li%3E%3Cli%3ETroubleshoot as needed%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3EReview student applications and disposition appropriately%3C/li%3E%3Cli%3EServe as a liaison between applicants and the Admissions Committee during application cycle%3C/li%3E%3Cli%3ESchedule, plan, and facilitate student interview days with appropriate stakeholders including faculty, adjunct faculty, staff, current and prospective students%3C/li%3E%3Cli%3EGenerate and disseminate acceptance/denial/waitlist correspondence as needed%3C/li%3E%3Cli%3EMaintain, gather, organize and disseminate data related to admissions%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3E%3Cstrong%3EProspective Student Engagement%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties:%3Cul%3E%3Cli%3EManage, monitor and reply to admissions email inquiries%3C/li%3E%3Cli%3ESchedule and facilitate phone admissions advising appointments%3C/li%3E%3Cli%3EPlan, coordinate, and facilitate virtual and in person information sessions and open houses, and related events%3C/li%3E%3Cli%3ERecruit and organize student support for admissions events%3C/li%3E%3Cli%3EParticipate in and assist in coordination of SHRS open houses and related events%3C/li%3E%3Cli%3EManage record keeping and data tracking related to student recruitment%3C/li%3E%3Cli%3ECoordination with MCRE and SHRS Admissions team on SHRS initiatives%3C/li%3E%3Cli%3E%3Cp%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E
%3Cul%3E%3Cli%3E%3Cstrong%3EManagement of Guaranteed Admission Programs (GAP Program)%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of Time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties%3Cul%3E%3Cli%3EReceive, organize and review student applications for GAP Program%3C/li%3E%3Cli%3EReview applications and disposition appropriately%3C/li%3E%3Cli%3EGenerate acceptance and denial correspondence for all applicants and disseminate accordingly%3C/li%3E%3Cli%3ETrack progress of all GAP Program students throughout undergraduate or Nutrition Science education at Pitt and maintain files accordingly%3C/li%3E%3Cli%3EOrganize annual meetings and information sessions for GAP Program students%3C/li%3E%3Cli%3EServe as a point of contact for questions for GAP Program students and prospective students%3C/li%3E%3Cli%3EMaintain, gather, organize, and disseminate data related to GAP Program%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3E%3Cstrong%3EStudent Enrollment%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties:%3Cul%3E%3Cli%3EInform students of matriculation requirements%3C/li%3E%3Cli%3EMaintain communication with students and serve as a resource to provide information/answer questions%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3E%3Cstrong%3EOther Administrative Responsibilities%26nbsp;%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties:%3Cul%3E%3Cli%3ESupervise student workers in work related to admissions%3C/li%3E%3Cli%3ECoordinate website admissions updates with SHRS as needed%3C/li%3E%3Cli%3EScheduling Admissions Committee meetings and taking minutes as needed%3C/li%3E%3Cli%3EOngoing updates to the Admissions Administrator Manual%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cstrong%3EJOB FACTORS%3C/strong%3E%3C/p%3E%3Cp%3EEducation and Experience Requirements%3C/p%3E%3Cul%3E%3Cli%3EMinimum Education Level Required:%3Cul%3E%3Cli%3EAssociate’s%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3EMinimum Related Experience Level Required:%3Cul%3E%3Cli%3E3 year of relevant administrative experience%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3EAdditional Education and/or Experience Essential to the Position:%3Cul%3E%3Cli%3E1 year of admissions experience%3C/li%3E%3Cli%3ECombination of education and relevant experience will be considered in lieu of education requirement.%3C/li%3E%3Cli%3EThe Admissions Administrator must be familiar with University policies and procedures and be able to make decisions and work independently.%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E
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Coordinates the admissions process for applicants to include active correspondence with and visit logistics for prospective students. Participates in recruitment activities and projects.

*!%3Cul%3E%3Cli%3E%3Cstrong%3EManagement of Student Admissions process%3C/strong%3E%3Cbr%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;Percentage of Time: 80%%3Cbr%3E•%26nbsp;%26nbsp;%26nbsp;%26nbsp;Responsibilities/Duties:%3Cul%3E%3Cli%3EMaintain full oversight and management of Centralized Application Service for Physician Assistant Students (CASPA) for Hybrid%3Cul%3E%3Cli%3EStay up to date on CASPA function and optimization%3C/li%3E%3Cli%3ETrain faculty and staff as needed%3C/li%3E%3Cli%3EGrant appropriate user access%3C/li%3E%3Cli%3EEnsure that program portals are configured appropriately each year%3C/li%3E%3Cli%3EEnsure that rubrics are updated appropriately each year%3C/li%3E%3Cli%3EEnsure that all correspondence templates are updated appropriately each year%3C/li%3E%3Cli%3ETroubleshoot as needed%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3EReview student applications and disposition appropriately%3C/li%3E%3Cli%3EServe as a liaison between applicants and the Admissions Committee during application cycle%3C/li%3E%3Cli%3ESchedule, plan, and facilitate student interview days with appropriate stakeholders including faculty, adjunct faculty, staff, current and prospective students%3C/li%3E%3Cli%3EGenerate and disseminate acceptance/denial/waitlist correspondence as needed%3C/li%3E%3Cli%3EMaintain, gather, organize and disseminate data related to admissions%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3E%3Cstrong%3EProspective Student Engagement%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties:%3Cul%3E%3Cli%3EManage, monitor and reply to admissions email inquiries%3C/li%3E%3Cli%3ESchedule and facilitate phone admissions advising appointments%3C/li%3E%3Cli%3EPlan, coordinate, and facilitate virtual and in person information sessions and open houses, and related events%3C/li%3E%3Cli%3ERecruit and organize student support for admissions events%3C/li%3E%3Cli%3EParticipate in and assist in coordination of SHRS open houses and related events%3C/li%3E%3Cli%3EManage record keeping and data tracking related to student recruitment%3C/li%3E%3Cli%3ECoordination with MCRE and SHRS Admissions team on SHRS initiatives%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3E%3Cstrong%3EManagement of Guaranteed Admission Programs (GAP Program)%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of Time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties%3Cul%3E%3Cli%3EReceive, organize and review student applications for GAP Program%3C/li%3E%3Cli%3EReview applications and disposition appropriately%3C/li%3E%3Cli%3EGenerate acceptance and denial correspondence for all applicants and disseminate accordingly%3C/li%3E%3Cli%3ETrack progress of all GAP Program students throughout undergraduate or Nutrition Science education at Pitt and maintain files accordingly%3C/li%3E%3Cli%3EOrganize annual meetings and information sessions for GAP Program students%3C/li%3E%3Cli%3EServe as a point of contact for questions for GAP Program students and prospective students%3C/li%3E%3Cli%3EMaintain, gather, organize, and disseminate data related to GAP Program%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3E%3Cstrong%3EStudent Enrollment%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties:%3Cul%3E%3Cli%3EInform students of matriculation requirements%3C/li%3E%3Cli%3EMaintain communication with students and serve as a resource to provide information/answer questions%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3Cli%3E%3Cstrong%3EOther Administrative Responsibilities%26nbsp;%3C/strong%3E%3Cul%3E%3Cli%3EPercentage of time: 5%%3C/li%3E%3Cli%3EResponsibilities/Duties:%3Cul%3E%3Cli%3ESupervise student workers in work related to admissions%3C/li%3E%3Cli%3ECoordinate website admissions updates with SHRS as needed%3C/li%3E%3Cli%3EScheduling Admissions Committee meetings and taking minutes as needed%3C/li%3E%3Cli%3EOngoing updates to the Admissions Administrator Manual%3C/li%3E%3Cli%3EOther tasks as assigned by the Chair of the Admissions Committee%3Cbr%3E%26nbsp;%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E%3C/li%3E%3C/ul%3E
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Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

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The University of Pittsburgh is an equal opportunity employer / disability / veteran.