Summary |
The primary responsibility of the AP Accounting Associate provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. |
Essential Duties and Responsibilities |
- Supports the Vision, Mission and Values of Allen Harim.
- Handle all aspects of the Accounts Payable function to include:
- Decides the weekly vendor payments
- Imports or release ACH vendor payment batches in the banking software.
- Ensures invoice approval policy is being followed.
- Code and input invoices.
- Run and distribute checks as well as ACH and wire payments.
- Check, edit and post payments.
- Process manual and voided checks as required.
- Managing and process Accounts Payable emails
- Review vendor statements for missing invoices & research any discrepancies
- Reconciliation of open invoices in the GRIR account & AP balance sheet
- Confirmation all duties are performed within ICFR Compliance
- Daily and Weekly Cash Reports
- Training of other AP team
- Government Reports
- Assist auditors by pulling year-end and other information as requested
- Manage unclaimed property
- Research miscellaneous projects as requested by management.
- Capital Project tracking
- All other duties as assigned
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Qualifications |
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note for level: - Basic: Incumbent is able to use their knowledge/skill with support by more experienced individuals.
- Advanced: Incumbent is able to independently use their knowledge/skill.
- Expert: Incumbent is able to train others on their knowledge/skill.
- Possess superior interpersonal and communication skills.
Education and/or Experience - Associates Degree or equivalent work experience in accounting.
- Must possess strong human relations skills, be a self-starter and able to work independently
- Work experience in an accounting or bookkeeping role.
- Knowledge of PC and basic computer applications
- SAP experience preferred
Knowledge/Skills - MS Office ( Excel, and Word)- Advanced
- Knowledge of Accounting- Advanced
- Well organized & able to multitask
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Supervisory Responsibilities |
List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities. |
Physical Demands |
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - While performing the duties of this job, the employee is regularly required to stand, walk, sit for 8 hours per day and use hands to manipulate, handle or feel objects, tools, controls and office equipment. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel or crouch. Must be able to lift up to 20lbs.
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Work Environment |
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - The work environment is an office setting with moderate office noise. Must be available for local business travel to Allen Harim locations as needed.
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