AP & Accounting Specialist

Overview:

The AP & Accounting Specialist  supports the organization’s accounting operations by performing core accounting activities while providing day-to-day oversight of the accounts payable function. This role plays a key part in ensuring timely invoice processing, accurate expense coding, and compliance with company policies and GAAP, while also supporting month-end close and financial reporting activities.

This position is ideal for a developing accounting professional who is hands-on, detail-oriented, and ready to take ownership of processes while gaining supervisory experience in a controlled, junior-level capacity.

Essential Duties and Responsibilities: (Includes the following, other duties may be assigned)

Primary Responsibilities :

Core Accounting Responsibilities

• Assist with month-end close activities, including preparation and posting of journal entries, bank reconciliations, and account reconciliations in accordance with GAAP.
• Maintain and review general ledger accounts and reconcile balance sheet accounts.
• Assist with intercompany transaction reconciliations.
• Support fixed asset tracking, disposals, transfers, and depreciation schedules.
• Assist with amortization schedules for prepaid expenses, intangible assets, and deferred costs.
• Provide support for treasury activities including ACH, wires, positive pay, and basic cash management.
• Assist with financial reporting and variance analysis.
• Support year-end audits by preparing schedules and responding to auditor requests.

Accounts Payable Supervision & Processing

• Oversee the day-to-day workflow of accounts payable activities, including invoice coding, verification, and processing.
• Review invoices for accuracy, proper approvals, and correct coding prior to payment.
• Match invoices to purchase orders or supporting documentation and resolve discrepancies.
• Research and resolve invoice discrepancies, vendor issues, and missing or duplicate payments.
• Enter invoice details into the accounts payable system and assist with check runs and electronic payments.
• Maintain active vendor files and ensure compliance with internal controls and documentation requirements.
• Assist with improving AP processes to ensure efficiency, accuracy, and timeliness.

Note: This role provides functional oversight and task coordination within Accounts Payable but does not carry primary responsibility for hiring, disciplinary action, or performance management.

Education And/or Experience:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

• Bachelor’s degree in Accounting or Finance (or equivalent practical experience).
• 2–4 years of accounting or accounts payable experience.
• Working knowledge of accounting principles, policies, and procedures.
• Strong attention to detail with the ability to meet deadlines.
• Ability to research discrepancies and problem-solve independently.
• Proficiency in Microsoft Excel and general accounting software.
• Strong organizational, communication, and time-management skills.
• Ability to work collaboratively while also handling routine tasks independently.

Preferred Qualifications:

• Experience supporting month-end close and audits.
• Prior experience coordinating or leading AP processes or workflows.
• ERP system experience (NetSuite or similar preferred).
• Intermediate Excel skills (Pivot Tables, VLOOKUP/XLOOKUP).

Competencies

• Detail-oriented with strong accuracy
• Decision-making and problem-solving skills
• Ability to lead tasks and workflows in a team environment
• Strong accounting and AP process knowledge
• Ability to prioritize and meet critical deadlines