Billing Accountant 2026-00758

About the Department

GENERAL DESCRIPTION: 

Are you searching for an accounting position in Wyoming that will make a difference in public service? The Wyoming Department of Transportation (WYDOT) is seeking a full-time Billing Accountant in the Financial Services Program located in Cheyenne, Wyoming. If you are a team player with a growth mindset, integrity, and a high level of professionalism, we want you to join our team!  WYDOT is seeking a skilled accounting professional to ensure timely billing for all non-federal program customers, process project/grant invoices, collect outstanding invoices, direct contact with all external customers involved with state infrastructure damage repair invoices, and perform complex, specialized accounting, planning, and analysis of billing and receivables. This is a unique opportunity to put your skills and experience to work for WYDOT and the traveling public in the great state of Wyoming.  We can’t wait to hear from you!    
  
Cheyenne is a steadily growing community along the Front Range but still true to the history of the Old West. The city offers nearby mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Cheyenne is also home to the "Daddy of 'em All" – Cheyenne Frontier Days. Wyoming is one of only seven states with no state income tax.
 

**This position offers a $2000.00 hiring bonus** (see notes for eligibility)

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!  Click here for detailed information, or you can watch this short video to learn about our benefit package! 

Want to see the full value of your compensation beyond salary?  Explore our Total Compensation Calculator:https://compensationcalculator.wyo.gov

Human Resource Contact: Stacy Woita at [email protected]

• Prepares and processes billing invoices for WYDOT, including project and grant invoices, following established procedures
• Processes federal grant reimbursement requests in the appropriate federal request system
• Prepares and monitors monthly customer statements and dunning letters
• Serves as a contact in Financial Services for repairs to damaged state infrastructure property, including responding to requests from responsible parties, insurance companies, courts, and other WYDOT programs
• Works with WYDOT programs and internal and external auditors to report and resolve billing, accounts receivable, and revenue issues
• Responsible for preparing monthly revenue, billing, and accounts receivable reports, as well as ad-hoc reports as requested by customers or other parties
• Reconciles differences between WYDOT’s PeopleSoft system and the State of Wyoming’s accounting system, WOLFS, and makes correcting entries, as necessary 
• Maintains WYDOT accounts receivable customers in PeopleSoft
• Vendor setup and maintenance of accounts payable vendors
• Serves as backup to the accounts receivable accountant for entering daily deposits

Position Duties

PREFERENCES:

Preference may be given to candidates with a Bachelor's degree in Accounting and/or PeopleSoft experience and/or Accounts Receivable/Billing experience.

KNOWLEDGE:

• Knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standard Board (GASB) requirements, state and federal rules and regulations, and WYDOT policies and procedures
• Knowledge of internal control processes
• Knowledge of PeopleSoft, WOLFS, Microsoft Office, and Google G Suite applications
• Ability to perform intermediate-level accounting work for revenues and cash receipts
• Ability to work with the public and provide professional, deadline-oriented service to customers who find themselves in a stressful situation due to charges from a motor vehicle accident or the need for restitution requirement information for court hearings
• Excellent customer service skills
• Ability to use logic and reasoning to identify problems, provide feedback and solutions, and follow through to conclusion
• Ability to identify and consider the relative costs and benefits of decisions, make sound choices in action, and understand when escalation to a higher authority is necessary
• Ability to prepare clear, concise written sentences and paragraphs in process and procedure manuals and other work-related documents
• Ability to effectively communicate both in writing and orally to present information, so it is appropriate for and understood by the audience
• Ability to manage time independently and effectively with the ability to change direction to meet critical deadlines quickly
• Knowledge of Microsoft Excel at an intermediate level
• Ability and willingness to always be learning, growing, and expanding knowledge in the accounting field

Minimum Qualifications

• FLSA: Non-Exempt
• A background information check, including the taking of fingerprints, will be completed through the Wyoming Division of Criminal Investigation and the Federal Bureau of Investigation for every successful applicant 
• E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
• The Wyoming Department of Transportation is a Drug-Free Workplace.
• Qualifying eligibility and criteria for the hiring bonus
  • Temporary employees accepting a full-time permanent position.
  • Current employees accepting a promotional opportunity - recruitment must have been opened to the public. 
  • One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive; funds will be recouped from final pay.
  • Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
  • Employees would only be eligible for one (1) hiring bonus in a 12 month period.
  • If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.

Other Qualifications