Business Office HR Coordinator (Harlem YMCA)

Business Office HR Coordinator (Harlem YMCA)
Full-Time / Regular
$22.50 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. 

The Harlem YMCA is seeking a Business Office HR Coordinator. Under the supervision of the Business Manager, the Business Office HR Coordinator will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business.

Key Responsibilities:

Human Resources Responsibilities

Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to: 

• Entry of employee and volunteer screenings into the applicable system.
• Assist with Youth & Family screening and agency processing.
• Assist with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
• Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
• Data entry into CONNECT: HR is completed timely and accurately.
• Assist with the maintenance and accurate filing of all employee and volunteer files.
  

Will assist the supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following, but not limited to:

• Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc. 
• Help coordinate medical plan changes, providing staff with benefit summaries and information.
• Provide an overview of health insurance, retirement, direct deposit, etc.
• Provide vacation hours, sick hours, and personal benefits upon request.
• Assist with employment verification requests.
• Timely response to unemployment claims in the absence of the supervisor.
• Timely entry of Workers Comp claims in the absence of the supervisor.
  

Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.

Financial Responsibilities

• Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
• Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports. Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
• Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
• Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
• Assist in the distribution of financial reports to all branch department heads.
• Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
• Assist in government contract record keeping and reporting to the agency in a timely manner.
  

Other Responsibilities

• Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
• Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies. Help to create and submit HelpDesk tickets.
• Order and manage the inventory of the branch's office supplies.

Desired Skills & Experience:

• Bachelor’s Degree or equivalent work experience required.
• One (1) to two (2) years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer skills. Knowledge of HRIS is a plus.
  
• Detail-oriented and can manage multiple projects simultaneously.  
  
• Must be able to handle a high volume of work.
  
• Excellent customer service and communication skills.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.