Clerk- File- Documents- Human Resources

Caddo Parish Schools Job Description

 

Job Title: Clerk- File- Documents 

Grade: D

DOT Code: 206387034

Prepared By: Richard Dezendorf

Prepared Date: December 10, 1997

Approved By: David A. Barr

Approved Date: April 3, 2001

 

SUMMARY

Files records in alphabetical or numerical order, or according to subject matter or other system by performing the following duties.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Reads incoming material and sorts according to file system.

• Searches for and investigates information contained in files, inserts additional data on file records, completes reports, keeps files current, and supplies information from file data or removes files upon request.

• Keeps records of material removed, stamps material received, traces missing files, and types indexing information on folders.

• Organizes operations of file room to ensure efficiency and confidentiality.

• Verifies accuracy of material to be filed.

• Revises file arrangement or disposes of obsolete files in accordance with inactive employees, established retirement schedule, or legal requirements.

• Researches and forwards requests for employment verifications.

• Performs other related duties as required or assigned.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

High School Diploma or GED; and at least six months but less than one year job-related experience; or equivalent combination of education and experience.

 

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to employees.

 

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and use hands to handle or feel objects. The employee is occasionally required to stand, walk, and reach with hands and arms. 

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

 

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to CPSB policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

 

CHAIN OF SUPERVISION

Director, Classified Personnel

 

TERMS OF EMPLOYMENT

260 Days