Communications and Events Specialist

Job Description

The Henry M. Jackson School of International Studies has an outstanding opportunity for a Communications & Events Specialist to join their team. 

About this Opportunity 

Reporting to the Director of Communication, the Communications and Events Specialist is responsible for collaborating with JSIS Programs and Centers to manage and administer events and to provide publicity, website, and social media design, and content creation to support JSIS outreach for student and public engagement.  

Key Responsibilities 

Communications & Publicity – 50%  

• Collaborate with a small team to develop comprehensive publicity plans for each Center event 

• Manage and create publicity of assigned events and related content creation across channels (social media, web, print flyers)  

• Generate email newsletters and article summaries, including text writing, image creation, and/or formatting, and adherence to guidelines using respective email platforms and best practices 

• Create and edit content in collaboration with respective centers and programs, fact-check, copy-edit according to UW editorial, and publish to online channels, including formatting text, images, and hyperlinks 

• Source appropriate online images, edit images, and hyperlinks 

• Ongoing review of website content 

• Administer and maintain livestreaming, podcast recording, etc. 

• Editorial & Design Support 

• Ensure compliance with official brand guidelines and supply approved logos and assets to partners  

Event and Travel Support – 40% 

• Managing and planning events and their logistical/administrative aspects (room reservations, catering reservations, room setup/clean up, attendee travel arrangements, etc.) 

• Lead or assist with day-of staffing, including branding and logistics 

• Coordinate, submit, and track travel reimbursements, honoraria payments, and vendor payments to JSIS Business Office and CAS Admin Support Team 

• Produce general correspondence, memos, reports, and other materials as required for event promotion and organizing 

• Lead setup and troubleshoot AV needs during events 

• Maintain files for each program’s events as needed 

• Provide information to students, staff, program participants, and/or public regarding program content, policies, and activities; recommend alternative courses of action; promote the program on campus with outside organizations 

• Proactively maintain event supplies and help maintain check-in and check-out of supplies      

Other Duties as Assigned – 10% 

• Undertake special projects or additional tasks as required 

• May supervise student workers 

• Data collection and analysis needs 

Required Qualifications 

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. 

Minimum Qualifications 

• Bachelor’s degree in communications, business, international studies, or another related field

• Two years of experience in communications or a combination of communications and event management 

• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications 

• Experience with project management software for tracking 

• Strong interpersonal and communication skills, both written and verbal 

• Demonstrated creativity, organizational ability, and meticulous attention to detail 

• Ability to work independently, problem-solve, take initiative, set priorities, and manage multiple projects efficiently 

• Ability to pivot to meet high-priority business needs in a professional manner 

Preferred Qualifications 

• Asana experience for project/task management 

• Proficiency in Web Content Management Systems such as WordPress and Drupal 

• Experience in and/or strong interest in audiovisual technologies, with a willingness to become an expert in A/V, including livestreaming, podcast recording, etc. 

Compensation, Benefits and Position Details

Pay Range Minimum:

$52,764.00 annual

Pay Range Maximum:

$60,000.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.