Corrections Officer 3 (CIMAC)

THE POSITION

The Critical Incident Manager Assistant Coordinator (CIMAC) serves in an administrative position responsible for management of the PA DOC regional facility Critical Incident Management programs, facility Critical Incident Manager Lt.’s and associated duties as assigned by the Director of the Bureau of Facility Security and Special Operations (BFSSO). The CIMAC must be an effective communicator that is committed to the Department Critical Incident Management system and credible with supervisory and line staff. The CIMAC must also be capable of fulfilling the duties of the Regional Critical Incident Manager Coordinator (CIMC) of Emergency Management as needed.

Distribution: This posting is open to current Department of Corrections employees only.

Work Schedule: Monday through Friday, 8:00am to 4:00pm.

This position is eligible for retirement benefits at age 50 or 55.

This position is not eligible for telework.

DESCRIPTION OF WORK

1. Serve as the DOC Area Command Planning, Operations, Logistics or Finance Subject Matter Expert when the departmental ACP is activated.

2. Represent the DOC as an Agency Representative at the PEMA Commonwealth Resource Coordination Center during any declared emergency at the request of the Chief of Emergency Management.

3. Assist the CIMC with the maintenance and facilitation of the DOC Continuity of Operations Plan and the DOC Continuity of Government Plan.

4. Act as the DOC liaison to the Regional Homeland Security Task Force Law Enforcement Committees.

5. Ensure that the Departments Critical Incident Management plans and manuals are valid, current and audited each year.

6. Review the annual facility Risk Analysis and ensure that the identified risks are incorporated into the facility drill and exercise plans.

7. Mentor and provide any necessary training for facility CIMs.

8. Conduct unannounced readiness inspections at Department facilities annually

9. Respond to and act as the facility CIM/Liaison during any declared emergency if the facility CIM is not available.

10. Continually evaluate Department and institutional Critical Incident readiness and communicate observations and mitigating actions to regional facility managers, Critical Incident Managers and the Director of BFSSO.

11. Coordinate Emergency Support functions with the Departments Critical Incident Managers, Bureau of Facility Security and Special Operations, County Emergency Management Agencies and supporting Emergency Response organizations/vendors.

12. Respond to incidents affecting facilities within the Commonwealth to assist with Incident Command functions.

13. Serve as the Liaison Officer in the DOC Area Command Post to all supporting agencies.

14. Act as PEMA regional representative; coordinate and facilitate regions the annual Facility Support Annex Meetings. Ensure that all CIMs have current annual Letters of Agreement with all supporting agencies/businesses/contractors.

15. Ensure that critical incidents or significant events within the region are reported to the Director of BFSSO, the respective Regional Deputy Secretary and Executive Deputy Secretary.

16. Report any County Emergency Management Agency support or assistance requests immediately to the Director of BFSSO.

17. Maintain the Incident Command checklists, post orders, and emergency manuals that outline procedures necessary to perform the duties of the various support functions, including facility Escape Plans.

18. Facilitate regional Incident Command System (ICS) trainings as requested.

19. Assist facility CIMs with the development of scenarios and facilitation of a minimum of one (1) Full Scale Exercise- HSEEP formatted, one (1) Table Top Exercise, two (2) Drills, six (6) Unannounced Lock Downs, six (6) Unannounced Counts, six (6) Immediate Response Team (IRT) Drills and six (6) Staff Accountability Drills at each facility annually. These events should be conducted during all shifts and involve all areas of the institutions except the visiting area(s) if active.

20. Conduct monthly audits of the CodeRED staff and community emergency notification system.

21. Conduct Quarterly tests of Closed Circuit Television/Video Conferencing equipment.

22. Evaluate all Full Scale and Table Top exercise After Action Reports; forward the reports with corrective actions (if necessary) to the Chief of Emergency Management and copy the assigned Executive/Regional Deputy Secretary within thirty (30) days following the exercise.

23. {ONLY if assigned a facility within 10 miles of a Nuclear Power Plant} Review the institutional Radiological Emergency Response Plan (RERP) annually. (Eastern Region only)

24. Participate with annual DOC Radiological Emergency Response Team training.

25. Ensure that regional facility On-site and Off-site evacuation plans are reviewed annually.

26. Validate facility Quarantine plans annually and conduct bi-annual inspection/inventory of facility Pandemic Supplies at each facility. Ensure that each facility has an established method for rotation of the supplies that have date stamps and expire.

27. Assume an active role during all Command Post activations/emergent situations within the assigned region. Provide position specific direction and training to Command and General staff positions as necessary.

28. Preform additional duties as assigned.

ESSENTIAL JOB FUNCTIONS:

1.	Ability to communicate effectively orally with other employees and the public either face to face or by telephone.
2.	Ability to communicate effectively in writing with other staff and the public.
3.	Hearing sufficient to accomplish the above two (2) functions.
4.	Physical ability and mental capacity to operate various types of office and response equipment.
5.	Eyesight sufficient to read reports, correspondence, policies, procedures and other written documents.
6.	Reasoning and analytical abilities sufficient to accomplish effective problem solving.
7.	Cognitive ability to learn new and/or changing work assignment requirements rapidly.
8.	Ability to move adequately to conduct necessary inspections/audits of the various areas of the assigned region.
9.	Ability to travel to other regions in support of emergency operations, trainings and audits.
10.	Ability to work extended hours at remote incident locations as needed.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

ORGANIZATION OR LOCATION RESTRICTIONS:
This posting is open to current Department of Corrections employees only.

RECRUITMENT METHODS:

Applicants must meet one of the following methods to be considered for this vacancy:

• Promotion Without Examination (PWOE)
• Reassignment (Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)
• Voluntary Demotion

You must be eligible for selection in accordance with merit system employment regulations.

ELIGIBILITY - ALL APPLICANTS:
1. Meet the minimum experience and training (MET's) for the job:
One year as a Corrections Officer 2 (Commonwealth job title);
or
Four years of experience in corrections security work in a Pennsylvania state or county corrections facility.
(Note: Persons seeking employment under this option will be required to successfully complete, or have completed, a training program conducted by the Department of Corrections.)

Please Note: Certain SCI Corrections Officer positions will require applicants to have and maintain an active Pennsylvania non-commercial Class C driver's license or equivalent.

2. Be eligible for selection in accordance with Merit System Employment Regulations. This position is a management position and is not covered by a collective bargaining agreement or memorandum or understanding.

PA Residency is waived for this position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Do not submit resumes, cover letters, and similar documents. These documents will not be reviewed for the purposes of determining your eligibility for the position.

LEGAL REQUIREMENT:
You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

ELIGIBILITY -PROMOTION WITHOUT EXAMINATION (PWOE)APPLICANTS:
Class Restrictions for Promotion Without Examination Only – You must have or have held regular civil service status in one of the following classifications:
•Corrections Officer 2

•Corrections Officer 1
•Parole Supervisor

Please Note: We will also consider applications from current Commonwealth employees in pay scale group ST08 for which there is a logical occupational, functional, or career developmental relationship to this position. All applicants must meet the Minimum Experience and Training (MET’s) requirements.

Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.

The promotion without examination requirements are issued in accordance with merit system employment regulations.

Selection Criteria:
1. Minimum experience and training required for the job.
2. Meritorious service; defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.

3. Applicants must have a minimum of one year in the next lower classes by the posting closing dates with no break in service.

HOW TO APPLY- ALL APPLICANTS: 
Applicants must apply online at http://www.employment.pa.gov to the specific job posting that is of interest to them prior to the posting’s closing date at 11:59pm. Bids are no longer accepted in the HR Office; you must apply online. Applications are not transferable; do not apply to this posting if you are not interested in the featured vacancy and location.

The following materials must be submitted with your application by the posting closing date. Late applications and other materials will not be accepted.

1. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience). Do not submit resumes, cover letters, and similar documents. These documents will not be reviewed for the purposes of determining your eligibility for the position. This applies to all applicants.

2. If this position would be a voluntary demotion for you, you must attach letter acknowledging you applied for a voluntary demotion and acknowledgement of a reduction in pay.

It is also strongly encouraged that you attach your recent regular or probationary Employee Performance Review. If you have never had an EPR completed, it is encouraged that a statement to this effect be included with your application. Please note that if you are selected for this position, this information will be confirmed with your supervisor.

An electronic copy of your EPR can be obtained through ESS (www.myworkplace.pa.gov)

in the “Personal” section by clicking on “Official Personnel File.”

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Failure to comply with the above application requirements will eliminate you from consideration for this position. Please use the contact information provided for additional information.

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and its committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis or race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Benefits

Learn more about our Total Rewards by watching this short video!

See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. 

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* 

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

Agency Information

EmployerCommonwealth of PennsylvaniaAddress 613 North Street

Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov