Court Supervisor 2 (41-3136) Anchorage Civil - ACS Employees Only

About the Department

Responsibilities will include the following:

Assists the Civil and Small Claims Supervisor in overseeing daily operations, training staff, and ensuring compliance with court policies, procedures, rules, and statutes. Participates in recruitment, hiring, employee evaluation, and performance management activities. Monitors workflow quality and efficiency, provides guidance and support to staff, and helps develop and implement process improvements. 

Responds to inquiries regarding civil, small claims, appeals, and post-conviction relief procedures, and serves as a resource to court personnel throughout the Third Judicial District. Prepares reports and statistical data, and collaborates with court leadership on matters related to the administration and processing of civil and small claims cases.

Note: A brief writing exercise will be administered during the interview. 

The Work Schedule

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break. 

IMPORTANT:  Please attach a letter of interest in employment as a Court Supervisor 2 with the Alaska Court System.  Failure to submit a letter may disqualify you from consideration for an interview.

Position Duties

Graduation from high school or completion of a General Education Development (GED) certificate AND two years of office clerical work experience.

Substitutions:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a year-for-year basis.

Completion of 72 semester credit hours or 96 quarter credit hours of coursework from an accredited college will substitute for the two years of required office clerical work experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical work experience on a month-for-month basis.

Minimum Qualifications

This applies to your application submission.
  
 Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.    
• Post-secondary transcripts, if using education to meet minimum qualifications.
• A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to [email protected].
    
Your letter of interest should:
  1) Be professionally written and include proper format, grammar, spelling, and punctuation.
  2) Explain how you meet the minimum qualifications of the position.
   3) Express your interest in employment with the Alaska Court System.
    
 The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
 

LEGAL EMPLOYMENT
The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
    
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
  
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Other Qualifications

Contact Title: Recruitment 
 E-Mail: [email protected]

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
 Phone Number: (907) 264-8242

Benefits

Supplemental Questions

Required Question

Agency Information

EmployerState of AlaskaAddress PO Box 110201

Juneau, Alaska, 99811 Phone(800) 587-0430 (Statewide toll-free number)
(907) 465-4095 (Juneau and out-of-state callers)Website http://workplace.alaska.gov/