Department Staff HR Specialist

Job Description

Overview

The department of Psychiatry and Behavioral Sciences has an outstanding opportunity for a Department Staff Human Resources (HR) Specialist.

About this Opportunity

Working as part of a departmental HR staff team, this position will provide professional level service to employees, managers, academic personnel, and other staff in support of advancing the department’s staff personnel program. This position will exercise discretion and independent judgment through reviewing and processing personnel change requests and providing guidance on departmental and university staff policies and procedures. As a key policy advisor and business process expert, this role will significantly influence operational integrity and workforce management of the department’s staff personnel program.

Responsibilities

Support Staff Personnel Program (75%)

• Independently assess a wide range of HR operational requests, ensuring each action complies with various levels of policies, labor contracts, and applicable employment laws.
• Support the entire employee life cycle including new appointments, reclassifications, and personnel changes for staff and student employees.
• Execute various staff HR actions (i.e. hires, personnel changes, separations, etc.) within the Workday system, adhering to timelines set by payroll, central campus, SoM, and the department to ensure timely completion of actions.
• Advise employees, managers, academic personnel, and other staff on university and departmental policies and procedures.
• Independently manage and prioritize assigned personnel requests via department’s internal ticketing system.
• Work in unison with department HR team to review, assign, and resolve requests that come into the department’s HR shared in box.

Reporting and Process Improvement (20%)

• Engage in continuous process improvement reviews to identify and implement strategies to increase efficiency and develop resources.
• Identify ticketing tool process improvement areas and work collaboratively with Department IT and PsycSource development team to develop technological tools to provide optimal solutions related to HR processes.
• Independently identify best staff HR operating practices and determine how to efficiently implement them on a department level.
• Develop process guides and tools to document and support key functions and activities.
• Develop, implement, and/or modify department tracking mechanisms to monitor and report on the status of HR and payroll processes.
• Prepare reports on HR or payroll related requests as needed.

Other Duties (5%)

• Cover vacations and absences for other HR staff.
• Perform other duties and ad hoc projects, as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications, as applicable, listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in human resources, business, communications, or related field OR four years of related work experience.

Additional Requirements

• Demonstrated ability to exercise discretion and independent judgment in resolving complex HR issues.
• Knowledge of federal and state employment laws.
• Demonstrated ability in working with a customer service mindset, while maintaining a positive attitude and providing high quality service.
• Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality, while working to take appropriate action.
• Professional level competency with general MS Office applications (i.e. Word, Excel, Outlook, and Teams) and ability to learn new software applications as necessary.
• Ability to manage a high volume of work, meeting time sensitive deadlines, while ensuring work is accurate and complete.

Preferred Qualifications

• Experience in higher education or academic health system HR operations.
• Familiarity with Workday HCM or similar HRIS systems.

Working Conditions

This is a hybrid eligible position. After successful completion of training, the position may be eligible to work with a schedule that has an expectation of 1 day onsite per week on average, with adjustments as needed to meet the needs of the HR team.

About the Department

The Department of Psychiatry and Behavioral Sciences is the third largest department within the School of Medicine. The department supports over 330 full-time faculty members, 460 courtesy faculty members, and 350 staff, with overall annual operations funding from all sources exceeding $150 million supporting the work of faculty providing clinical services, a highly competitive residency training program, a robust research portfolio, and more. Learn more about us at https://psychiatry.uw.edu/.

Placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process. 

Compensation, Benefits and Position Details

Pay Range Minimum:

$59,736.00 annual

Pay Range Maximum:

$63,336.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.