Deputy Scheduler (Internal Candidate Only)

Department Information

Colorado for All 

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. 

Colorado For All - Colorado Employee Reflections

Department Information 

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, making housing more affordable and available, improving public safety, and building an economy that works for everyone. The Office of the Governor's staff includes budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Transparency Posting 

The announcement is for transparency purposes only to comply with the Equal Pay for Equal Work Act. 

An intended candidate within the Governor’s Office Internal Operations Constituent Services team has been identified for this position. 

Description of Job

Position: Deputy Scheduler 

Department: Internal Operations

Organizational Relationships: This position reports to the Director of Scheduling and is part of the Governor’s support staff team. This position does not have any supervisory responsibility. 

Expected Annual Travel: None

Summary of Functions: The primary responsibility of the Deputy Scheduler is to provide direct support to the Director of Scheduling in the Governor’s office, including organizing and responding to requests, preparing briefing memos and liaising with the Governor’s Special Assistant and advance team. In addition, this position provides general administrative and occasional staffing support within the Governor's support staff team.

Essential Duties and Responsibilities: 

• Work with the Director of Scheduling to manage, process and maintain all scheduling requests for the Governor.
• Draft and disseminate the Governor’s schedule daily and ensuring all meetings have briefings, working with the Special Assistant to the Governor to put together the daily binder. 
• Assist in the day to day needs of the Governor, such as: updating last minute changes to the Governor’s calendar, coordinating lunches and ensuring the Governor’s meetings are started and ended in a timely manner. 
• Assists with in-state and out-of-state travel coordination and requests for the Governor and accompanying staff. 
• Acts as the point of contact for all external speaking engagements and events involving the Governor.
• Coordinate complex and changing scheduling needs to include meetings, travel and other events/schedules as needed.
• Participate in weekly scheduling meetings and assist in note taking and coordination of follow ups.
• Compile weekly matrix of proposed meetings and manage confirmations, declinations, and various other follows up as necessary.
• Manage the Governor’s incoming scheduling requests and ensure all requests are processed and receive proper vetting. 
• Handle matters confidentially, proactively and expeditiously; anticipate needs and follow through or projects to successful completion.
• Provide general administrative support to the Director of Scheduling as needed.
• Provide administrative support within the Office of the Governor not limited to: staffing, scheduling, drafting memos.

General Duties:

• Adhere to all health and safety policies in the planning and execution of activities.
• Use word processing, spreadsheet, database, and scheduling software applications to prepare correspondence, plans, reports, schedules, and other documents.
• Provide continuous effort to improve operations, streamline processes, and work cooperatively and jointly to provide quality customer service.
• Participate in project teams as required.
• Participate in conferences and workshops as required.
• Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Education/Experience:

• Minimum 1 year of administrative support experience to include working with complex schedules; 
• The ability to organize and manage multiple priorities and the flexibility to creatively adapt to ever-changing circumstances and events is essential.
• Experience working with executive level staff; 
• Strong written and verbal communication skills; 
• Exceptional customer service skills; 
• Ability to maintain a high level of confidentiality; 
• Intermediate to advanced computer skills required. 

Preferred Qualifications:

• Some college coursework helpful, but not required.
• Knowledge of Salesforce or similar software preferred.

Condition of employment: Currently employed with the Office of the Governor's Internal Operations Constituent Services team.

Supplemental Information

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of a minimum of $50,000 or 1x annual salary

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Inclusion and Belonging

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.  If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Senior Human Resources Director) at [email protected].

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Agency Information

EmployerState of ColoradoAddress See the full announcement by clicking
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Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/