Events Admin

Department Overview:

The Wisconsin Union, often referred to as "the heart and soul" of the University of Wisconsin-Madison, has enhanced the lives of members and visitors since it was founded in 1907. Since 1928, when the doors to Memorial Union opened, the Wisconsin Union has served as the living room of the UW-Madison campus. The Union connects students, faculty, staff, members and visitors through shared cultural, social and recreational events and experiences.

Anticipated Hours Per Week

10

Schedule:

Anticipated Schedule

• Minimum of 10 hours per week, Monday - Friday, 8:30AM - 8:00PM

Unit Hours

• Monday - Friday, 8:30AM - 4:30PM

Unit Location

• Wisconsin Union Campus Event Services
• Memorial Union or Union South

Salary/Wage Range:

Hourly $15.00 to $15.00

Number Of Positions

5

Position Summary/Job Duties:

Duties & Responsibilities

• Aid student organizations, university departments, and Wisconsin Union members in reserving common meeting room spaces and classrooms in Union buildings and campus classrooms
• Obtain basic information about events from coordinators that will help identify which meeting space is best suited for event
• Be available during work hours to answer questions about spaces or take reservation details by phone, email, or walk-ins.
• Understand and regularly use the event scheduling software (EMS) used in Campus Event Services Office, along with other programs (25Live, WhentoWork, etc.) 
• Learn various Wisconsin Union and campus policies to best advise customers
• Learn names, locations, and features of Wisconsin Union meeting rooms, as well as various campus meeting spaces
• Communicate with other Union departments and Union members
• Use a variety of communication mediums to gather group information, event logistics, AV/equipment needs, catering needs, and billing information 
• Create and maintain event set-up diagrams using diagramming software
• Perform clerical tasks such as copying, maintaining spreadsheets, and updating various materials, etc

Qualifications:

• Interest in a career in events/conference planning or project management.
• Experience in written and verbal communication with clientele.
• Ability to work with diverse groups and adapt to change quickly.
• Ability to work in a professional office, both as part of a team and independently.
• Effectively and efficiently, manage multiple projects while adhering to tight deadlines.
• Strong knowledge and experience with spreadsheets, especially Microsoft Excel.
• Previous customer service and office work experience is required.

Student Status

To be eligible for the Wisconsin Union positions, you must be currently enrolled in a college, university, or highschool (at least 16). It is not permissible to hire a person as a student hourly employee if they are taking credits merely to be eligible for student hourly employment. Review UW Policy 5003- Student Hourly Employment for more information. If school is in break period (summer, spring, winter), applicants must intend to enroll in courses the following semester. If you have any questions, please email [email protected].

Application Instructions:

Please go to the Union Job Site https://union.studentjobs.wisc.edu/ to apply for this job. NOTE: This job is subject to being removed early.

Contact:

Org: Wisconsin Union
Email: [email protected]