Events and Venues / Bluffton 101 Coordinator

About the Department

The purpose of this full-time position is to provide administrative support for facility rentals and special events, create and manage the Buffton101: The Heart of Our Town Program within the Town of Bluffton’s Events and Venues Department. This role coordinates administrative processes and maintains accurate records related to Town facilities, Town-sponsored and non-Town sponsored events, and facilitates the Bluffton 101: The Heart of Our Town Program.Work is performed under the supervision of the Assistant Manager of Events and Venues.

Position Duties

Events and Venues

• Supports the administration of Town rental facilities and both Town-hosted and non-Town special events, ensuring compliance with established policies and procedures. 
• Maintains accurate and up-to-date records of reservations, contracts, payments, and required documentation in internal systems and tracking tools. 
• Utilizes Microsoft Office programs, particularly Excel, to track facility rentals, manage data, and support departmental reporting. 
• Monitors rental documentation deadlines.
• Conducts research and gathers information to support departmental needs, including equipment, services, and operational improvements. 
• Uses Canva and Adobe Creative Suite to produce event signage and digital communications, ensuring consistency with Town branding standards. 
• Attends and contributes to event planning meetings and internal staff meetings. 
• Provides on-site operational support during Town-sponsored and non-Town events to ensure successful execution. 
• Presents information on Town history and resources through public-facing opportunities to foster community engagement. 
• Responds to inquiries via email, phone, text, and in person. 

Bluffton 101

• Serves as a knowledgeable and engaging representative of the Town of Bluffton, promoting the community’s history, culture, and identity as the Heart of the Lowcountry.
• Delivers presentations and facilitates educational sessions for a variety of audiences, including new Town employees, local businesses, community groups, and visitors.
• Develops, coordinates, and implements Bluffton 101: The Heart of Our Town Program, including workshops, tours, and special events.
• Maintain up-to-date knowledge of Bluffton’s history, events, and community initiatives.
• Assists with marketing and promotional efforts, including community outreach and engagement opportunities.
• Provides excellent customer service and creates a welcoming, inclusive environment for participants.
• Tracks attendance, collects feedback, and assists with reporting to evaluate program success and identify growth opportunities.
• Performs other related duties as assigned.

Minimum Qualifications

Education and Experience:
Associate degree (bachelor’s preferred), and three (3) years of related work experience in event planning, organizing, or facilitating; or equivalent combination of education and experience.

Licenses or Certifications:
Valid South Carolina driver’s license.

Special Requirements: 
None.

Knowledge, Skills, and Abilities: 

• Knowledge of accounting and budget processes.
• Knowledge of how to handle emergencies.
• Knowledge of Canva and/or Adobe Creative Suite. 
• Knowledge of Bluffton’s history, culture, and community, with a passion and desire to share that knowledge with others.
• Skills in organization and time management, along with attention to detail.
• Skills communication including verbal, non-verbal, and written. 
• Skills in public speaking.
• Skills in customer service.
• Skill in operating standard office equipment including Microsoft Office, particularly Excel. 
• Ability to maintain accurate records and track multiple deadlines. 
• Ability to present information in an organized, engaging, and approachable manner.
• Ability to work independently as well as collaboratively within a team environment.
• Ability to work collaboratively with staff, vendors, and the public.
• Ability to manage multiple tasks and adapt in a fast-paced environment. 
• Ability to confidently present information in public settings and engage with diverse audiences.
• Ability to support events, including occasional evenings and weekends. 

Other Qualifications

The work is light work. The employee is frequently required to apply 10 pounds of force to lift, carry, push, pull, or otherwise move objects. The employee is occasionally required to exert up to 20 pounds of force to move objects. In addition, positions in this classification typically require balancing, climbing, crawling, crouching, feeling, grasping, handling, perceiving sounds at normal speaking levels, discriminating among sounds, kneeling, lifting, manual dexterity, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, expressing ideas by the spoken word, acuity to analyze data/work with color or depth perception/determine accuracy or observe facilities, and walking.

Duties are performed primarily in a moderately noisy business office with copy machines,
phones, and printers, along with some light foot traffic. Duties are also performed at various event sites, including some exposure to outdoor weather conditions, moving
machinery, fumes and airborne particles, toxic or caustic chemicals, and risk of electrical shock.

Benefits

Health and Dental Insurance 

All regular full-time employees, employees who work 30 hours or more per week, and Town Council members are eligible to participate in the Town’s health plan through the South Carolina Public Employee Benefit Authority (PEBA).   If an employee elects to be covered, the cost for the coverage will be deducted from each paycheck.  The Town covers the premiums for the employee portion of the State Health and the State Dental plans.  The employee will be responsible for the cost of any additional dependent premiums selected.   For more information regarding the health plans click HEALTH HERE DENTAL HERE

Paid Time Off (PTO) 

All regular full-time employees, employees who work 30 hours or more per week, will start accruing PTO on the first day of employment. PTO is a cumulative bank of time for sick days, vacation time, and bereavement leave. 

Full-time employees will accrue PTO according to the following schedule: 

• 0-5 years of employment:  5.2 hours / pay period 
• 6-9 years of employment:  6.8 hours / pay period 
• Over 9 years of employment:  8.32 hours / pay period  

Holiday Pay 

The Town of Bluffton offers 13 paid holidays and 1 personal day (8.5 hours):

• New Years Day
• Martin Luther King Day 
• Presidents' Day
• Good Friday 
• Memorial Day 
• Juneteenth Day 
• Independence Day 
• Labor Day
• Veteran's Day
• Thanksgiving 
• Heritage Day (Friday after Thanksgiving) 
• Christmas Eve
• Christmas Day
• Personal Day

Holiday Pay 

The Town of Bluffton offers PTO to employees for absences related to the death of immediate family members and fellow employees or retirees of Town of Bluffton.

Paid Parental Leave

The Town of Bluffton will provide up to six weeks or two weeks of paid parental leave upon the occurrence of a qualifying event to employees who occupy a full-time position.

Milestone Anniversary Bonus 

Employee will receive a monetary bonus once they have reached a milestone anniversary (5,10,15,…).

Flexible Spending Accounts

Flexible Spending Accounts are a tax-saving way to pay health care and dependent care expenses that you would typically pay out-of-pocket.  Expenses such as deductibles, co payments, coinsurance, prescriptions, dental procedures and eyeglasses can quickly add up, and dependent care expenses can add up even more.  The FSA’s let you pay these expenses with pretax dollars.

Contributions are deducted from your pretax pay in equal amounts during the year.  This means you save money, as contributions are not subject to Social Security tax, federal income tax or state income tax.

Medical Spending Accounts and Dependent Care Spending Account enrollments are only valid for one year and be re-enrolled during the Annual Open Enrollment Period in order to continue.  Your account(s) will not automatically renew each year.

Pension Plans: South Carolina Retirement System or Police Officer Retirement System

All regular full-time and part-time employees and Town Council are required by law to join the South Carolina Retirement Systems.  Seasonal and temporary employees have the option to opt out of the memberships. 

The Town offers two plans for employees, the South Carolina Retirement System (SCRS) and the Police Officer Retirement System (PORS).  Each employee/participant is required to contribute a certain percentage of their gross salary to the Retirement System.  The actual contribution amounts are subject to change per legislation but will be provided upon hire date.  The employee contributions are deducted on a pre-tax basis. Employee contributions earn interest.

More information on these programs can be found in the Retirement Handbook on PEBA’s website.

Disability

Eligible employees enrolled in the State Health Plan have basic long-term disability protection at no cost. The Basic Long-Term Disability Plan protects a part of your income if you become disabled. It includes: a 90-day benefit waiting period; a monthly benefit of 62.5 percent of your pre-disability earnings, reduced by deductible income; a maximum $800 monthly benefit; and a maximum benefit period to age 65 if you become disabled before age 62. If you become disabled at age 62 or older, the maximum benefit period is based on your age at the time of disability. 

Supplemental Long-Term Disability (SLTD)

This optional disability insurance plan provides more protection for you and your family. Supplemental long-term disability is a voluntary benefit for which the employee pays. This benefit provides: Competitive group rates; Survivors benefits for eligible dependents; coverage for injury, physical disease, mental disorder or pregnancy; a return-to-work incentive; SLTD conversion insurance; a cost-of-living adjustment; and lifetime security benefit.  There are two options either a 90-day or 180-day benefit waiting period that includes:  a monthly benefit of 65 percent of your pre-disability earnings, reduced by deductible income; a maximum $8,000 monthly benefit; and a minimum $100 monthly benefit.  For more details visit PEBA’s website.    

Workers’ Compensation

Town employees are covered by workers’ compensation for on-the-job injuries. Benefits are governed by state law and not set by the Town.

Employee Assistance Program (EAP)

The EAP is a confidential counseling, assessment and referral program designed to help you manage your life. Just as health insurance is designed to address your physical well being, your EAP is designed to address your emotional and mental health, as well as manage your work/life issues to achieve a healthy balance. EAP also provides legal and financial consultation services, as well as the Work Life Benefit which provides assistance with elder care, childcare, adoption, education, and other work life matters. All calls made to the EAP are kept private and confidential.

Sun Life – Supplemental Insurance

The Town of Bluffton also offers Supplemental Insurance coverage through Sun Life to employees which includes:  Accident Insurance, Critical Illness, Hospital Indemnity Insurance, and Short Term Disability.  Everyone’s benefit needs are different so these are optional to each employee to select (if they choose) benefits that are right for their personal situation.

On-Site Medical Bus 

An onsite medical bus through Beaufort Memorial Health available for employees with health insurance. This on-site medical bus comes to a Town facility one a week for employees to use throughout their workday. 

Educational Assistance and Educational Bonus Policies

The Town supports continuing education efforts made by Town employees through the reimbursement of tuition and training for certifications related to positions.  Further, in our efforts to provide excellent levels of service to our citizens, the Town of Bluffton continuously strives to train and educate its employees and believes that the organization benefits from having a workforce that achieves certain academic attainment and certain specialized training and certifications. 

Wellness Programs

The Town encourages employee wellness and encourages them to take advantage of some of the incentives available to them through Public Employee Benefit Authority (PEBA). 

PEBA Perks provides a comprehensive range of activities, programs, services, and information designed to help State employees, retirees and their covered dependents enjoy a happier, healthier life. As a part of the employee insurance program, PEBA Perks focuses on disease prevention, early detection, disease management, and offers educational resources on diverse issues such as diabetes, tobacco cessation, weight management, stress management, and nutrition.

Discretionary Awards

It is the policy of the Town to provide employee recognition and incentive awards to an employee or team upon Supervisor recommendation. This program is intended to reward staff employees whose achievements have resulted in a particular benefit to the Town of Bluffton. Awards are in the Town’s discretion, and no employee is entitled to an award.

Agency Information

EmployerTown of Bluffton (SC)Address 20 Bridge Street

Bluffton, South Carolina, 29910 Phone843-706-4500
Website https://www.townofbluffton.sc.gov