Executive Assistant - WV Economic Development Authority - Kanawha Co.

About the Department

The West Virginia Economic Development Authority (WVEDA) is seeking a highly skilled, self-motivated, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to our leadership team and Board of Directors. In this role, you will serve as a central pillar of our daily operations managing high-level board meeting logistics, serving as recording secretary, coordinating complex travel arrangements, and handling vital financial tasks like P-Card reconciliation and processing WVOASIS documents. If you are a seasoned administrative professional with a knack for anticipating organizational needs and a preferred familiarity with WVOASIS and state purchasing programs, we invite you to apply and help drive our mission forward. 


• Screen and direct phone calls to proper departments

• Handle all mailings for staff as needed (invoices, loan documents, etc.)

• Pay invoices using P-Card and ensure they are paid in a timely manner. Reconcile PCard monthly.
• Responsible for assembling the monthly WVEDA board meeting packages, act as recording secretary for all WVEDA board meetings, and prepare minutes from the          WVEDA board meetings.
• Coordinate meetings for management including the setup of virtual meetings and conference calls. 
• Prepare travel reimbursement for board members attending monthly WVEDA Board meetings, prepare and process travel reimbursement for WVEDA staff in WVOASIS.
• Types a variety of documents, often confidential in nature. 
• Proficient with the WVOASIS system and Purchasing Card Program is preferred. 
• Assist the WVEDA Directors and staff as necessary and perform other duties as assigned.

Minimum Qualifications

Knowledge of meeting preparation processes, including agenda creation and minutes
Understanding of scheduling, travel coordination, and calendar management 
Proficiency with Microsoft Office Suite, GMAIL, Google Meet, and other business communication tools
Ability to maintain strict confidentiality and handle sensitive information 
Skilled in preparing professional correspondence, reports, and presentations
Skilled at managing competing priorities in fast paced environments Excellent written and verbal communication skills to effectively communicate with staff, board members, and clients 
Ability to anticipate needs and proactively resolve issues
Ability to prioritize tasks and manage multiple deadlines – time management skills.


Training: Graduation from a standard four-year high school or the equivalent.
Experience: Six years of full-time or equivalent part-time paid experience in administrative work.
Experience supporting executives, senior managers, or high-level leadership preferred

Other Qualifications

This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. Therefore, interested persons must apply directly to the hiring agency as directed above. 

Benefits

Job not in the classified service. See the hiring agency for a description of benefits.

Agency Information

EmployerWest VirginiaAddress 1900 Kanawha Blvd. East
Building 3 Suite 500
Charleston, West Virginia, 25305 Phone(304) 558-3950
Website http://personnel.wv.gov