Federal Program Specialist (Exempt)

About the Department

The benefits of joining our team:

The Alaska Broadband Office offers a dynamic and fast-growing environment where professional development is prioritized. In this role, you will gain:

• Hands-on experience with state accounting systems, budgeting, and fiscal management
• Training in federal grant administration, including Uniform Guidance, compliance requirements, and specialized financial reporting
• Opportunities to attend numerous state and federal trainings and technical sessions specific to broadband and federal grant management
• Gain additional experience in select administrative activities
• Experience to support future career pathways in grants, finance, and organizational leadership
• Mentorship from experienced fiscal and administrative professionals

More information on the State of Alaska benefits package is available here: https://doa.alaska.gov/dop/workplace/benefits/

Where you will be working:
The Alaska Broadband Office is located on the 15th floor of the Atwood Building in Anchorage, with stunning views of downtown Anchorage, Mt. Susitna (Sleeping Lady), and Knik Arm. Dining, shopping, the Park Strip, Anchorage Museum, and the Atwood Concert Hall are just steps away. Covered parking at the Linny Pacillo parking garage is provided.

Essential functions of the position:

• Assist in the development, tracking, and monitoring of state and federal broadband grant budgets, including projections, variance analysis, and financial reconciliations.
• Assist with preparing, reviewing, tracking, and analyzing of various federal financial reports and requests for information, reimbursement requests, program income tracking, and other compliance documentation required under federal grant rules (including 2 CFR 200).
• Monitor grantee and subrecipient activities to ensure compliance with state policy, federal guidance, match requirements, cost allowability, and reporting deadlines.
• Support internal financial processes, including procurement coordination, invoice tracking, financial account entries, and documentation management.
• Assist with development of internal workflows and compliance tools.
• Serve as the nonsupervisory lead and backup support to the Administrative Specialist for core administrative operations, including procurement, travel, payroll, and office management.
• Serve as the delegated authority for the Administrative Operations Manager when assigned, assisting with decision-making, administrative oversight, and workflow coordination.
• Participate in and complete specialized training in federal grant compliance, program management, and state financial systems.
• Maintain accurate records and documentation for audits, monitoring activities, and grant files in accordance with state and federal records retention requirements.

To be successful in this position a candidate will have the following knowledge, skills, and abilities:

• Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities. 
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail. 
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. 
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. 
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. 
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. 

Position Duties

Desired Qualifications:

• Experience with financial management, budgeting, accounting, or grants.
• Experience working with state or federal programs. 

Minimum Qualifications

Documents to submit to be considered for this position:

• Please submit a current and professional resume that includes all of your work history;
• A cover letter outlining how you meet the minimum qualifications for this position, address the above job responsibilities, and describe your knowledge, skills, and abilities as bulleted above. This cover letter will be used to determine which applicants will move on to the interview process; and
• Post-secondary transcripts, if used to meet the minimum qualifications.

Documents needed at the time of interview:
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview.

• Copies of your most recent evaluation(s);and
• Three (3) professional references who have had supervisory responsibility for you along with their daytime contact phone numbers.

Special requirement of this position:
This position may require travel.

EEO statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Other Qualifications

Naomi Johnston, Administrative Operations Manager

Phone: (907) 306-0593

Email: [email protected]

Benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State:   See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts.  Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note:  The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

Agency Information

EmployerState of AlaskaAddress PO Box 110201

Juneau, Alaska, 99811 Phone(800) 587-0430 (Statewide toll-free number)
(907) 465-4095 (Juneau and out-of-state callers)Website http://workplace.alaska.gov/