Financial Analyst 1

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Financial Analyst 1

The Business Operations Department at the Rosenstiel School of Marine, Atmospheric and Earth Science has an exciting full-time position for a Financial Analyst 1. The successful candidate will be required to prepare proposals, monitoring research accounts from award set up through closeout while adhering to University, State and Federal policies.  Must be able to function with extremely high degree of accuracy and confidentiality, with minimal supervision while also meeting changing deadlines.  Must possess good computer skills (word processing, spreadsheets, pdf’s) as well as excellent customer service and communication skills. 

Primary Duties and Responsibilities:

Pre-Award:  Identify, prepare and submit proposals via web or paper applications.  Prepare, review and verify the proposed project budget with specific attention to the following:  effort and salary, travel, subcontracts, consultants, equipment and F&A costs. Complete all forms required by each specific application submission; obtain signatures from PI’s and all other required school approvers.  Submit proposals to RSMAS ORA for final review and submission. 

Post Award: After an award or contract has been reviewed, accepted and proposal is released for funding from ORA and the award and grant line have been created in Workday. (a) Review Award/Grant line attributes in Workday, (b) Verify the budget in Workday (c) If there is a sub-award on the new account project, prepare sub-award documents package and submit for review and approval to RSMAS ORA.  Track the sub-award through the PI portal while being negotiated in the contracts office. Prepare and submit award required financial reports, reports and any other report required by the awarding agency throughout the life of the award quarterly, biannual, annual and final. Follow-up with faculty regarding the submission of technical report submissions and obtain copies for the file. 

Award Maintenance:  Review and prepare budget changes (IPAR) as requested by PI, budget changes must be approved by PI, Chair, and must follow the terms and conditions of the award and  University policy. Submit completed request (IPAR) to RSMAS ORA for approval and changes in Workday.  Maintain award information current, request budget continuations, re-budgeting request, no cost extension, funding request and required award reports.  Maintain salary forecast spreadsheets for each PI, their lab and students. Advise PI of salary funding issues as they arise for himself and his staff.  Advice HR of salary funding issues that might require a lay-off letter for research faculty and research staff.  Distribute quarterly to each PI a summary of their accounts and any corrective measures needed on any particular project.  Track award end dates, take corrective measures on the award burn rate and start reconciliation process at least 90 days prior to award end date. 

Expenditure Compliance: prepare and submit expense reimbursements, purchase orders, cost transfers, corresponding justification and appropriate documentation as required.  Monitoring of all expense transactions affecting sponsored projects for compliance with the approved budget as well as compliance with general and specific government and agency regulations and University policies. Meet with PI as needed to give updates and forecasting in order to assure correct expenditures and allocation for the PI’s projects.  Keep a monthly award reconciliation throughout the life of the award and close out.

Other Duties:    Provide customer service to all faculty, research staff and students related to their sponsored research activities. 

Qualifications:

• A bachelor’s degree in Finance, Accounting, Research Administration or related field is preferred.
• One year of responsible experience, preferably in an academic and research setting. 
• Experience in research administration highly preferred.
• Strong accounting and analytical skills, and knowledge of general accounting principles.
• Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish priorities, set objectives, and achieve stated goals.
• Ability to work as a team or independently. 
• Appreciation for organizational subtleties and a high level of discretion.
• Excellent oral and written communication skills. 
• Excellent computer (specifically Excel) and organizational skills. 
• Strong customer service focus.
• Attention to detail.
• Ability to learn quickly.

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