Financial Analyst I (AUSTIN, TX)

Job Description:

This Time & Cost Allocation Analyst position performs complex financial work compiling, reviewing, and analyzing financial data. Responsible for compiling time effort reporting data for accurate resource profiles, responding to time effort resource inquires, generating and analyzing time effort reports, and preparing reports for cost allocation and project staff costs. Analyzes financial data, time effort results, and benefit use information. Monitors and follow-ups with management for compliance reporting to ensure complete time cost allocation reporting within deadlines. Researches technical questions regarding the time effort reporting systems. Assists in the development and use of consistent processes and procedures for compliance reporting and report development in the reporting of cost allocation data. Develops and maintains processes and procedures related to the Time and Cost Allocation team. Works under general supervision, with moderate latitude for the use of initiative and independent judgement. Position may train others and cross-train with others. Work outside of regular hours may be required. Travel to other work locations may be required. Performs other duties as assigned.

Essential Job Functions:

Manages time effort reporting and/or time allocation systems.  Maintains and updates resource profiles to ensure that information is current and accurate.  Monitors and follow-ups with management for compliance reporting to ensure complete time cost allocation reporting within deadlines.  Researches technical questions regarding the time effort reporting systems and responds in a timely manner.  Provides training materials and trains users as requested. Assists managers with project time tracking needs by informing them of system capabilities and setting up canned reports to meet specific time allocation reporting needs. (30%)

Compiles time effort reporting data, generating and analyzing time effort reports, and preparing reports for time effort-based factors used in cost allocation and project cost reporting in a timely and accurate manner.  Ensures complete, accurate financial data is gathered for each assignment.  Consolidates input from multiple sources, resolving inconsistencies, and streamlining overall product.  Responds to inquiries within requested timeframes and with accurate data.  Ensures documentation for reports and project time tracking procedures is well-documented and easy for others to understand. (30%)

Tracks, manages and maintains list of project and funding codes for cost allocation and projects.  Assist with determining, performing and maintaining funding code setup within five working days of receipt of approved request.  Determines and plans approval for funding code setup as needed.  Makes initial entry of funding codes based on project approval. Responds to inquiries regarding available funding codes.  Revise project or task codes based on approved project modifications.  Monitors and archives codes based on project close out or withdrawal. (15%)

Analyzes financial data, time effort results, and benefiting party information for cost allocation.  Interprets and maintains knowledge of cost allocation regulations.  Accurately interprets and applies regulations to specific situations. Makes recommendations to resolve issues in specific situations. Implements approved recommendations within approved deadlines.  Appropriately escalates implementation issues. (15%)

Assists in the development, maintenance and use of consistent processes and procedures for compliance reporting and report development in the reporting of cost allocation and project cost data. (10%)

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.  

Registrations, Licensure Requirements or Certifications:

None

Knowledge Skills Abilities:

• Knowledge of legal restrictions governing the allocation of state and federal funds, particularly for IT.
• Knowledge of time allocation and resource allocation systems.
• Knowledge of statistical analysis processes.
• Knowledge of cost allocation methodologies and processes.
• Skill in the use of a computer and applicable software, including but not limited to Microsoft Outlook, Excel,
• Word, and other governmental financial applications.
• Skill in communicating verbally and in writing, including preparing clear and concise reports and
• correspondence regarding financial analysis results.
• Skill in analyzing financial data and formulating analytical solutions.
• Skill in producing quality, detailed work within short deadlines.
• Skill in quality assurance skills, ensuring all documents submitted conform to agency and federal and state
• guidelines and requirements.
• Ability to provide quality and efficient customer service to our customers.
• Ability to gather, assemble, correlate and analyze financial data and administer processes and tools.
• Ability to perform and interpret financial and management records analysis in complex situations.
• Ability to interpret, apply, and explain statutes and regulations to others.
• Ability to analyze, evaluate, and summarize financial and management records for accuracy and
• conformance to procedures, rules, and regulations.
• Ability to work independently and organize/prioritize work.
• Ability to coordinate and facilitate solutions across multiple groups internally and externally.
• Ability to document policies, procedures, and processes.
• Ability to provide good supporting documentation.
• Ability and willingness to occasionally work overtime and on weekends in order to manage workload.
• Ability to analyze, evaluate, and summarize financial and management records for accuracy and
• conformance to procedures, rules, and regulations.
• Ability to work independently and organize/prioritize work.
• Ability to coordinate and facilitate solutions across multiple groups internally and externally.
• Ability to document policies, procedures, and processes.
• Ability to provide good supporting documentation.
• Ability and willingness to occasionally work overtime and on weekends in order to manage workload.

Initial Screening Criteria:

• Minimum 1-year experience in financial analysis work.
• Minimum 1-year experience preparing financial or resource allocation reports for leadership.
• Experience with financial / accounting software applications
• Documented experience with Microsoft Excel 

Final Selection Criteria:

• Best answers to interview questions 
• Result of in-basket 

Additional Information:

• In-baskets are required after an interview for selected interviewees.
• Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources Manual.
• Selected candidates must be legally authorized to work in the U.S. without sponsorship.
• Selected candidate must be willing to work from an HHS office located in Austin, designated by the hiring manager. 

MOS Code:

Note: All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information, see the Texas State Auditor’s Military Crosswalk at Military Crosswalk Guide - Prepared by the State Auditor's Office (texas.gov) 

Military Crosswalk for Occupational Category - Accounting, Auditing, and Finance