Fiscal Assistant- Treasury (ESC)

At the present time, a full-time vacancy for a Fiscal Assistant exists within the Administrative Services division of the Chester County Intermediate Unit.  This position is based at the Educational Services Center located at 455 Boot Road in Downingtown, PA.

SUMMARY OF POSITION:

Responsible for monthly bank reconciliations of the bank and investment accounts as assigned.  Responsible for reconciling and preparing monthly journal entries, charge back journal entries and other monthly journal entries.  Verify all A/R batches received from the A/R Bookkeeper.   Monitor, prepare and record payments of Devereux, CHOR and other 1306 invoices including corresponding reimbursement to the institutions.  Responsible for the preparation and distribution of monthly financial graphs.

QUALIFICATIONS:

• Associate's Degree
• Intermediate Unit and/or School District experience preferred

ESSENTIAL JOB RESPONSIBILITIES:

1.    Prepare monthly bank reconciliations for the bank and investment accounts as assigned. Responsible for updating and maintaining the PSDLAF & PSDMAX spreadsheets with monthly activity from the respective bank statements.  Calculate monthly interest income allocations between the various funds.  Responsible for the download of all PLGIT and PSDLAF monthly bank statements and maintaining various bank statement files.  Responsible for updating and maintaining the CD Activity, maintaining the Investment Report for the Board of Directors and recording the monthly activity including the recording of all monthly interest income and preparing the related transfers.  

2.    Prepare monthly charge back entries as assigned and other miscellaneous entries. Assist in the preparation of miscellaneous payroll entries that maintains and reconciles all employee payroll deductions. Responsible for the coordination and recording of all incoming and outgoing ACH and wire transfers. Responsible for reconciling and preparing monthly journal entries for all cafeteria deposits including parent online portal.  Establish State and Federal receivables for monthly National School Lunch Program and Child and Adult Food Program as well as maintaining the related claim forms for the auditors. Responsible for the monthly petty cash entry as well as processing all petty cash check reimbursements. Prepare a weekly check to Devereux, CHOR (Children's Home of Reading) and other 1306 programs for invoices paid by school districts.  Process all the Devereux invoices for monthly tuition as well as Psych & Service invoices related to Devereux students.  Also, prepare journal entries monthly to reclass Administrative fees & Student Services fees.

3.    Responsible for the review of Purchase Orders for several Marketplace and grant accounts and all reconciliation of the accounts on request. Responsible for reviewing payroll posting for those programs and supporting the financial needs of the programs and the program directors.

4.    Verify all cash batches entered by A/R Bookkeeper to insure accuracy of cash postings.

5.    On demand, or at least weekly process request for invoices including Brandywine Virtual Academy, 1306 programs, and all other miscellaneous requests. Create credit memos, make appropriate adjustments and close invoices in Filemaker AR System with proper authorization from Program and Division Directors. Prepare all Occupational Education tuition billing for the member districts quarterly.  

6.    Prepare and distribute monthly graphs of CCIU student enrollments to Executive Director and Division Directors. Prepare and distribute monthly A/R member district aging graphs to Executive Director and Division Directors. Prepare and report monthly on all member districts and the Reading School District open AR balances that are over 60 days.

7.    Responsible for monthly preparation and review of the General Ledger account analysis.  

8.    Assist in the coordination of filing of prior fiscal year's documentation and establishing the current year's files.  Other duties as assigned. 
 

2025-2026 SALARY:

$27.28 to $34.10 per hour

Project, Level 12, Non-exempt

JG

Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.